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File #: 2021-434    Version: 1 Name:
Type: Resolution Status: Passed
File created: 11/3/2021 In control: Board of Directors Workshop Meeting
On agenda: 11/18/2021 Final action: 11/18/2021
Title: Contract No. 2004474 UPS Maintenance Service Contract for CSO & WRRF Facilities Vendor: Process Controls & Instrumentation (PCI) LLC O&M
Sponsors: Navid Mehram
Indexes: Wastewater Operations
Attachments: 1. 2004474 Cost Tabulation, 2. 2004474 Vendor Response Follow-up, 3. 2004474 Procurement Board Report, 4. Response to Question RE Contract No. 2004474 Final

Title
Contract No. 2004474
UPS Maintenance Service Contract for CSO & WRRF Facilities
Vendor: Process Controls & Instrumentation (PCI) LLC
O&M

Body
Agenda of: November 18, 2021
Item No.: 2021-434
Amount: $2,298,094.53

TO: The Honorable
Board of Directors
Great Lakes Water Authority

FROM: Suzanne R. Coffey, P.E.
Interim Chief Executive Officer
Great Lakes Water Authority

DATE: November 3, 2021

RE: Contract No. 2004474
UPS Maintenance Service Contract for CSO & WRRF Facilities
Vendor: Process Controls & Instrumentation LLC (PCI)

MOTION
Upon recommendation of Navid Mehram, Chief Operating Officer - Wastewater Operating Services, the Board of Directors (Board) of the Great Lakes Water Authority (GLWA), authorizes the Interim Chief Executive Officer (ICEO) to enter into Contract No. 2004474, "UPS Maintenance Service Contract for CSO & WRRF Facilities" with Process Controls & Instrumentation LLC (PCI), at a cost not to exceed $1,536,999.82 for a duration of 3-years, with two (2) one-year renewal options at a total cost of $761,094.71, for a total contract value of $2,298,094.53; and authorizes the ICEO to take such other action as may be necessary to accomplish the intent of this vote.


BACKGROUND
The nine CSO Facilities and WRRF have a total of 114 Uninterrupted Power Supply (UPS) systems that are utilized to ensure proper operation of these facilities in the event of a power failure. The UPS prevents the control system from losing power during momentary, or sometimes longer interruptions in the power supply from the utility. Additionally, some facilities have UPS systems that provide backup power to emergency lighting systems which ensure minimal lighting of a facility during a power outage.
GLWA has had a UPS maintenance contract for the CSO facilities since 2018, which expires in December 2021. This contract is a continuation of these services for the CSO Facilities, but now also includes the WRRF to ensure proper maintenance and repair of the UPS...

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