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File #: 2021-351    Version: 1 Name:
Type: Contract Status: Passed
File created: 8/31/2021 In control: Board of Directors
On agenda: 9/22/2021 Final action: 9/22/2021
Title: Contract No. 1904219-1 and Contract No. 1904219-2 Enterprise Asset Management System Software and Implementation Services
Sponsors: Jeffrey Small
Indexes: Information Technology
Attachments: 1. 1904219.ProcurementBoardReportRFP, 2. 1904219.CostTabulationNoticeRespondents
Title
Contract No. 1904219-1 and Contract No. 1904219-2
Enterprise Asset Management System Software and Implementation Services

Body
Agenda of: September 22, 2021
Item No.: 2021-351
Amount: $6,334,584.00

TO: The Honorable
Board of Directors
Great Lakes Water Authority

FROM: Suzanne R. Coffey, P.E.
Interim Chief Executive Officer
Great Lakes Water Authority

DATE: August 26, 2021

RE: Contract No. 1904219-1 and Contract No. 1904219-2
Enterprise Asset Management System Software and Implementation Services
Vendor: NEXGEN Utility Management

MOTION

Upon recommendation of Jeffrey E. Small, Chief Information Officer, the Board of Directors (Board) of the Great Lakes Water Authority (GLWA), authorizes the Interim Chief Executive Officer (ICEO) to enter into Contract No. 1904219-1, "Enterprise Asset Management System Implementation Services" with NEXGEN Utility Management, at a cost not to exceed $4,602,960.00 for a duration of Three (3) Years; and Contract No. 1904219-2, "Enterprise Asset Management System Subscription Services" with NEXGEN Utility Management, at a cost not to exceed $1,731,624.00 for a duration of Five (5) Years with One (1) Two-Year Renewal Option; and authorizes the Interim CEO to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND
GLWA primarily uses an Enterprise Asset Management (EAM) system, also known as a Computerized Maintenance Management System (CMMS), to manage assets, inventory and requestions, as well as track maintenance history (corrective and preventive work orders). The previous Enterprise Asset Management (EAM) system, Oracle Work and Asset Management (WAM) was implemented in 2013. These systems typically need major upgrades or replacement in a five-to-seven-year timeframe. For GLWA's current version of WAM, no new software functionality or improvements are available. Additionally, improved functionality not offered in GLWA's version of WAM is needed to enhance work and inve...

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