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File #: 2021-253    Version: 1 Name:
Type: Resolution Status: Passed
File created: 6/18/2021 In control: Board of Directors
On agenda: 7/28/2021 Final action: 7/28/2021
Title: Information Technology Shared Services Agreements
Sponsors: Jeffrey Small, Randal Brown
Indexes: Administration & Compliance, Information Technology
Information Technology Shared Services Agreements

Agenda of: July 28, 2021
Item No.: 2021-253

TO: The Honorable
Board of Directors
Great Lakes Water Authority

FROM: Sue F. McCormick
Chief Executive Officer
Great Lakes Water Authority

DATE: June 18, 2021

RE: Information Technology Shared Services Agreements


Upon recommendation of Jeffrey E. Small, Chief Information Officer, and Randal Brown, General Counsel, the Board of Directors (Board) for the Great Lakes Water Authority (GLWA):

(1) Approves the extension of the following Information Technology Shared
Services Agreements:

* ITS - 004A - Work Order and Asset Management (WAM)
* ITS - 008A - TIBCO
* ITS - 009A - Infrastructure


(2) Approves the following new Information Technology Shared Services

* ITS - 010 - Oracle ULA
* ITS - 011 - Print Shop
* ITS - 012 - Oracle Database Licensing
* ITS - 013 - Board Room Audio Visual Support
* ITS - 014 - Security Network

GLWA and DWSD have been working diligently to complete the bifurcation. While many of the shared services separations have been completed, the extensions listed above need to continue to support DWSD's business operations in the short to medium term.
The new shared services listed above represent services that are utilized by both GLWA and DWSD, and it has been mutually agreed that it will be beneficial to both parties located in the same location to have a common and shared solution.
GLWA and DWSD determine a budget for each Shared Service annually that is provided to each other. Each entity provides a monthly invoice for each Shared Servic...

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