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File #: 2021-253    Version: 1 Name:
Type: Resolution Status: Passed
File created: 6/18/2021 In control: Board of Directors
On agenda: 7/28/2021 Final action: 7/28/2021
Title: Information Technology Shared Services Agreements
Sponsors: Jeffrey Small, Randal Brown
Indexes: Administration & Compliance, Information Technology

Title

Information Technology Shared Services Agreements

 

Body

Agenda of:       July 28, 2021

Item No.:             2021-253

 

TO:                                                  The Honorable

Board of Directors

Great Lakes Water Authority

 

FROM:                    Sue F. McCormick

                                          Chief Executive Officer

                                          Great Lakes Water Authority

                                         

DATE:                    June 18, 2021

 

RE:                              Information Technology Shared Services Agreements

 

                                                                                                         MOTION

 

Upon recommendation of Jeffrey E. Small, Chief Information Officer, and Randal Brown, General Counsel, the Board of Directors (Board) for the Great Lakes Water Authority (GLWA):

 

(1) Approves the extension of the following Information Technology Shared

      Services Agreements:

 

                     ITS - 004A - Work Order and Asset Management (WAM)

                     ITS - 008A - TIBCO

                     ITS - 009A - Infrastructure

 

 And

 

 

(2) Approves the following new Information Technology Shared Services

      Agreements:

 

                     ITS - 010 - Oracle ULA

                     ITS - 011 - Print Shop

                     ITS - 012 - Oracle Database Licensing

                     ITS - 013 - Board Room Audio Visual Support

                     ITS - 014 - Security Network

 

 

JUSTIFICATION

GLWA and DWSD have been working diligently to complete the bifurcation. While many of the shared services separations have been completed, the extensions listed above need to continue to support DWSD’s business operations in the short to medium term.

The new shared services listed above represent services that are utilized by both GLWA and DWSD, and it has been mutually agreed that it will be beneficial to both parties located in the same location to have a common and shared solution.

FINANCIAL PLAN IMPACT

GLWA and DWSD determine a budget for each Shared Service annually that is provided to each other.  Each entity provides a monthly invoice for each Shared Service, as well as monthly payments based on the budgeted amounts.  At the end of each fiscal year, a True Up is completed to ensure accurate payments for each Shared Service.

COMMITTEE REVIEW

This matter was presented to the Legal Committee on June 23, 2021.  The Legal Committee unanimously recommended that the GLWA Board adopt the resolution as presented.

SHARED SERVICES IMPACT

This request impacts the Shared Services Agreements as described above.