Title
Information Technology Shared Services Agreements
Body
Agenda of: July 28, 2021
Item No.: 2021-253
TO: The Honorable
Board of Directors
Great Lakes Water Authority
FROM: Sue F. McCormick
Chief Executive Officer
Great Lakes Water Authority
DATE: June 18, 2021
RE: Information Technology Shared Services Agreements
MOTION
Upon recommendation of Jeffrey E. Small, Chief Information Officer, and Randal Brown, General Counsel, the Board of Directors (Board) for the Great Lakes Water Authority (GLWA):
(1) Approves the extension of the following Information Technology Shared
Services Agreements:
• ITS - 004A - Work Order and Asset Management (WAM)
• ITS - 008A - TIBCO
• ITS - 009A - Infrastructure
And
(2) Approves the following new Information Technology Shared Services
Agreements:
• ITS - 010 - Oracle ULA
• ITS - 011 - Print Shop
• ITS - 012 - Oracle Database Licensing
• ITS - 013 - Board Room Audio Visual Support
• ITS - 014 - Security Network
JUSTIFICATION
GLWA and DWSD have been working diligently to complete the bifurcation. While many of the shared services separations have been completed, the extensions listed above need to continue to support DWSD’s business operations in the short to medium term.
The new shared services listed above represent services that are utilized by both GLWA and DWSD, and it has been mutually agreed that it will be beneficial to both parties located in the same location to have a common and shared solution.
FINANCIAL PLAN IMPACT
GLWA and DWSD determine a budget for each Shared Service annually that is provided to each other. Each entity provides a monthly invoice for each Shared Service, as well as monthly payments based on the budgeted amounts. At the end of each fiscal year, a True Up is completed to ensure accurate payments for each Shared Service.
COMMITTEE REVIEW
This matter was presented to the Legal Committee on June 23, 2021. The Legal Committee unanimously recommended that the GLWA Board adopt the resolution as presented.
SHARED SERVICES IMPACT
This request impacts the Shared Services Agreements as described above.