Title
Contract No. 2001456
Springwells Water Treatment Plant 1958 Settled Water Conduit and Loading Dock Concrete
CIP# 114016 / BCE Score: 52
Body
Agenda of: January 27, 2021
Item No.: 2021-005
Amount: $1,235,000.00
TO: The Honorable
Board of Directors
Great Lakes Water Authority
FROM: Sue F. McCormick
Chief Executive Officer
Great Lakes Water Authority
DATE: January 6, 2021
RE: Contract No. 2001456
Springwells Water Treatment Plant 1958 Settled Water Conduit and
Loading Dock Concrete
Vendor: Spence Brothers
MOTION
Upon recommendation of Cheryl Porter, Chief Operating Officer - Water and Field Services, the Board of Directors (Board) of the Great Lakes Water Authority (GLWA), authorizes the Chief Executive Officer (CEO) to enter into Contract No. 2001456 “Springwells Water Treatment Plant 1958 Settled Water Conduit and Loading Dock Concrete” with Spence Brothers, at a cost not to exceed $1,235,000.00 for a duration of 420 days; and authorizes the CEO to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND
Contract No. 2001456 (CIP No. 114016) is a construction contract that involves replacing deteriorated concrete pavement and a large loading dock at the Springwells Water Treatment Plant (Springwells).
Over the years, the concrete pavement that covers settled water conduit serving the 1958 filters at Springwells has deteriorated to the point where it needs replacement. Similarly, the plant’s maintenance building loading dock is also in need of replacement due to its condition.
JUSTIFICATION
The concrete pavement covering the 1958 settled water conduits and the maintenance building loading dock are beyond repair and require replacement. Sound paved surfaces and a new loading dock will allow the plant to operate in these areas in a safe and efficient manner.
FINANCIAL PLAN IMPACT
Summary: Sufficient funds are provided in the financial plan for this project.
Funding Source: Water Construction Fund
Cost Center: Water Engineering
Expense Type: Construction (5519-882111.000-616900-114016)
Estimated Cost by Year and Related Estimating Variance: See table below.
Fiscal Year
FY 2022 Planned Spend $ 500,000.00
FY 2023 Planned Spend 1,370,000.00
Financial Plan Estimate 1,870,000.00
Proposed Contract Award 1,235,000.00
Estimating Variance $ 635,000.00
Amounts above as per the Draft #2 2022-2026 CIP. A budget amendment will be prepared to return the positive estimating variance back to Capital Reserves.
SAVINGS, COST OPTIMIZATION, AND REVENUE ENHANCEMENT IMPACT
This proposed contract is for the Settled Water Conduit and Loading Dock Concrete replacement. No costs savings are determinable at this time.
COMMITTEE REVIEW
This item was presented to the Operations and Resources Committee at its meeting on January 13, 2021. The Operations and Resources Committee unanimously recommended that the GLWA Board adopt the resolution as presented.
SHARED SERVICES IMPACT
This item does not impact the shared services agreement between GLWA and DWSD.