Title
Proposed Amendment No. 5
Contract No. 1904562/SCN-0000082
GLWA Fuel Maintenance
O&M
Body
Agenda of: July 23, 2025
Item No.: 2025-208
Amount: Original Contract $ 466,560.00
Amendment No. 1 233,280.00
Amendment No. 2 233,280.00
Amendment No. 3 0.00
Amendment No. 4 116,640.00
Proposed Amendment No. 5 140,000.00
Total Contract Amount $1,189,760.00
TO: The Honorable
Board of Directors
Great Lakes Water Authority
FROM: Suzanne R. Coffey, P.E.
Chief Executive Officer
Great Lakes Water Authority
DATE: June 26, 2025
RE: Proposed Amendment No. 5
Contract No. 1904562/SCN-0000082
GLWA Fuel Maintenance
Vendor: Phoenix Environmental, Inc.
Status: Amendment/Change Order
MOTION
Upon recommendation of Cheryl Porter, Chief Operating Officer - Water and Field Services, the Board of Directors (Board) of the Great Lakes Water Authority (GLWA), authorizes the Chief Executive Officer (CEO) to enter into Contract No.1904562/SCN-0000082, Proposed Amendment No. 5 "GLWA Fuel Maintenance" with Phoenix Environmental, Inc., at an increased cost of $140,000.00 for a total cost not to exceed $1,189,760.00 and an increased duration of 183 days for a total duration of 2,009 days; and authorizes the CEO to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND
GLWA operates six (6) fueling stations, each equipped with a 6,000-gallon, double-contained underground storage tank for diesel and unleaded gasoline. Given the regulatory environment surrounding fuel storage and distribution, our facilities must adhere to strict safety and compliance protocols. Regular maintenance and timely repairs are crucial to prevent potential leaks, ensure environmental safety, and comply with industry regulations.
JUSTIFICATION
1. Compliance and Safety: The tasks outlined in the contract-inspections, regulatory reporting, operational certifications, and maintenance-are fundament...
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