Title
Contract No. 2101878-1
HAZMAT Building Rehabilitation
CIP #260901/BCE Score: 52.10
Body
Agenda of: February 22, 2023
Item No.: 2023-037
Amount: $2,932,000.00
TO: The Honorable
Board of Directors
Great Lakes Water Authority
FROM: Suzanne R. Coffey, P.E.
Chief Executive Officer
Great Lakes Water Authority
DATE: January 27, 2023
RE: Contract No. 2101878-1
HAZMAT Building Rehabilitation
Vendor: LaSalle Construction Services
MOTION
Upon recommendation of Navid Mehram, Chief Operating Officer - Wastewater Operating Services, the Board of Directors (Board) of the Great Lakes Water Authority (GLWA), authorizes the Chief Executive Officer (CEO) to enter into Contract No. 2101878-1, “HAZMAT Building Rehabilitation” with LaSalle Construction Services, at a cost not to exceed $2,932,000.00 for a duration of 365 days; and authorizes the CEO to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND
The HAZMAT security specialists at the WRRF provide rapid response for all GLWA operations, including site security for the WRRF Chlorination and Dechlorination facility and any emergency response and management of actual or potential leaks or spills of hazardous substances at our facilities. The specialists occupy the existing HAZMAT building daily, with a maximum of 5-6 specialists at certain times. The HAZMAT facility is a single-story, steel-framed, and concrete block building, with metal roofing and siding, and a concrete slab on the ground floor. The building was built in the 1990’s with the vehicle garage added in 2003 with no updates since the installation of the building. The building is occupied 24 hours per day, seven days per week. The building has exceeded its useful life and a complete rehabilitation of the building is required.
JUSTIFICATION
The existing HAZMAT building is at the end of its service life. Improvements to the HAZMAT building will provide an updated building for the training and development of the HAZMAT staff.
The Wastewater Team also looked at this as an opportunity to make improvements to the existing fit and form of the building to ensure it could serve the needs of the HAZMAT team of the future. This includes adding garage space for emergency response vehicles, a new classroom and training area to keep our team up to date on all the latest techniques and skills needed to protect GLWA staff, and a dedicated area for monitoring GLWA WRRF and other GLWA facilities to provide enhanced security monitoring and improve GLWA HAZMAT and Security response times. Additionally, this space will provide updated kitchen and lavatory facilities as well as a storage area for GLWA HAZMAT gear. These improvements not only enhance the existing facility but prepare it for the future and enable it to better serve and protect GLWA staff.
FINANCIAL PLAN IMPACT
Summary: Sufficient funds are provided in the financial plan for this project.
Funding Source: Sewer Construction Fund
Cost Center: Wastewater
Expense Type: Construction (5421-892211.000-616900-260901)
Estimated Cost by Year and Related Estimating Variance: See table below.
Fiscal Year
FY 2024 Plan $1,338,000.00
FY 2025 Plan 662,000.00
Financial Plan Estimate $2,000,000.00
Proposed Contract Award 2,932,000.00
Estimating Variance ($932,000.00)
The award of this contract creates a negative estimating variance of $932,000.00. This variance will be funded from capital reserves. Please note that the amounts above as per the Draft #2 FY2024-2028 CIP has $2,000,000.00 budgeted for project 260901.
COMMITTEE REVIEW
This item was presented to the Operations and Resources Committee at its meeting on February 8, 2023. The Operations and Resources Committee unanimously recommended that the GLWA Board adopt the resolution as presented.
SHARED SERVICES IMPACT
This item does not impact the shared services agreement between GLWA and DWSD.