Title
Proposed Amendment No. 2
Contract No. GLWA-CS-299
CSO Facilities Assessment Project
O&M
Body
Agenda of: December 14, 2022
Item No.: 2022-560
Amount: Original Contract $5,415,953.00
Amendment No. 1 0.00
Proposed Amendment No. 2 0.00
Total Contract $5,415,953.00
TO: The Honorable
Board of Directors
Great Lakes Water Authority
FROM: Suzanne R. Coffey, P.E.
Chief Executive Officer
Great Lakes Water Authority
DATE: December 2, 2022
RE: Proposed Amendment No. 2
Contract No. GLWA-CS-299
CSO Facilities Assessment Project
Vendor: Jacobs Consultants, Inc.
MOTION
Upon recommendation of Navid Mehram, Chief Operating Officer - Wastewater Operating Services, the Board of Directors (Board) of the Great Lakes Water Authority (GLWA), authorizes the Chief Executive Officer (CEO) to enter into Contract No. GLWA-CS-299, Proposed Amendment No. 2, “CSO Facilities Assessment Project” with Jacobs Consultants, Inc., with no increase in cost, for a total cost not to exceed $5,415,953.00 and an increased duration of 365 days for a total duration of 1,646 days; and authorizes the CEO to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND
This contract was established to complete facility assessments of all GLWA Combined Sewer Overflow (CSO) Facilities, generate a list of needs and then translate those needs into CIP projects. Furthermore, this contract established two allowances of $650,000.00 and $250,000.00 for unforeseen conditions and manufacturer testing. One specific purpose established within this contract for the use of the unforeseen conditions allowance was quick wins or projects that had urgency for engineering services. Several quick win projects were established under this allowance. A few examples of these include roof replacement of the Baby Creek facility in response to roof leaks in our electrical equipment room, establishment of a proper stair well at Puritan Fenkell to mitigate safety violations of improper stairs, emergency design services for the Puritan Fenkell and Seven Mile outfalls for flood mitigation, and CSO Facility emergency generator improvements.
The start date of this contract was 7/15/2019 and will end if all terms are approved on 1/15/2024. While all base work for this contract has been completed, a few of the quick win projects currently under construction are delayed due to supply chain constraints. One such project is the generator improvements projects which current electrical gear has a 52-week lead time (and greater) to obtain the parts.
JUSTIFICATION
To allow continuity of construction assistance services by Jacobs Consultants, Inc. and to allow all quick win construction projects to be properly supported during construction, this contract is being extended by 365 days to facilitate this proper support.
Once completed, a final amendment to credit back unused time and unused allowances will be processed.
PROJECT MANAGEMENT STATUS
Original Contract Time 732 days (07/15/2019 - 07/15/2021)
Amendment No. 1 549 days (07/16/2021 - 01/15/2023)
Proposed Amendment No. 2 365 days (01/16/2023 - 01/15/2024)
New Total Contract Time 1,646 days (07/15/2019 - 01/15/2024)
PROJECT ESTIMATE
Original Contract Price $5,415,953.00
Change Amendment No. 1 0.00
Proposed Amendment No. 2 0.00
Contract Total $5,415,953.00
FINANCIAL PLAN IMPACT
This proposed change order is for an extension of time only. Although the change order extends the final completion date into FY 2023, there is no substantive financial impact.
COMMITTEE REVIEW
This item was presented to the Operations and Resources Committee at its meeting on December 14, 2022. The Operations and Resources Committee unanimously recommended that the GLWA Board adopt the resolution as presented.
SHARED SERVICES IMPACT
This program covers sewerage facilities, including those shared, in part by DWSD and GLWA. This item is budgeted by both entities as noted above.