Title
Proposed Amendment No. 4
Contract No. 1067
Parts & Repair Service for Various Pumps and Grinders
O&M
Body
Agenda of: December 14, 2022
Item No.: 2022-559
Amount: Original Contract $607,118.00
Amendment No. 1 200,000.00
Amendment No. 2 0.00
Amendment No. 3 292,882.00
Proposed Amendment No. 4 0.00
Total Revised Contract $1,100,000.00
TO: The Honorable
Board of Directors
Great Lakes Water Authority
FROM: Suzanne R. Coffey, P.E.
Interim Chief Executive Officer
Great Lakes Water Authority
DATE: December 2, 2022
RE: Proposed Amendment No. 4
Contract No. 1067
Parts & Repair Service for Various Pumps and Grinders
Vendor: Detroit Pump & Mfg. Co.
MOTION
Upon recommendation of Navid Mehram, Chief Operating Officer - Wastewater Operating Services, the Board of Directors (Board) of the Great Lakes Water Authority (GLWA), authorizes the Chief Executive Officer (CEO) to enter into Contract No. 1067, “Proposed Amendment No. 4” with Detroit Pump & Mfg. Co, with no increase in cost for a total cost not to exceed $1,100,000.00 and an increased duration of 211 days for a total contract duration of 2,238 days; and authorizes the CEO to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND
The Wastewater Team operates and maintains many pumps to convey wastewater, including dewatering tanks, provide flushing water, etc. The wastewater that these pumps convey contains abrasive materials like rocks, gravel, and many other solids that originate from the combined sewer systems that are upstream of the WRRF and CSO facilities. The solid-bearing wastewater that our pumps convey increases the frequency of wear and damage that our pumps experience.
JUSTIFICATION
Wastewater pump failures can occur at any time based on the amount of gravel and solids that enter a facility, especially during a storm event. GLWA uses contractors to assist with repairs, including troubleshooting or rebuilds. This amendment will provide for continuous pump repair services while GLWA works on procurement for a replacement contract. Regular repairs and rebuilds of our pumps are required for maintaining compliance.
PROJECT MANAGEMENT STATUS
Original Contract Time 1,096 days (06/16/2017 - 06/15/2020)
Amendment No. 1 365 days (06/16/2020 - 06/15/2021)
Amendment No. 2 365 days (06/16/2021 - 06/15/2022)
Amendment No. 3 199 days (06/16/2022 - 12/31/2022)
Proposed Amendment No. 4 212 days (01/01/2023 - 07/31/2023)
New Contract Time 2,237 days (06/16/2017 - 07/31/2023)
PROJECT ESTIMATE
Original Contract Price $ 607,118.00
Amendment No. 1 200,000.00
Amendment No. 2 0.00
Amendment No. 3 292,882.00
Proposed Amendment No. 4 0.00
New Contract Total $ 1,100,000.00
FINANCIAL PLAN IMPACT
Summary: This proposed contract extension for repair services for the critical equipment at the WRRF and CSO facilities is expected and a component in the annual budget. There are sufficient funds provided in the financial plan for this contract.
Funding Source: Operations and Maintenance (O&M - 5960)
Cost Centers: Wastewater Primary Processing (892223)
Wastewater Secondary Processing (882224)
Wastewater Dewatering Processing (892225)
Combined Sewer Overflow Facilities (892271 - 892279)
Expense Type: Repairs & Maintenance - Equipment (622300)
Estimated Financial Plan by Year and Related Estimating Variance:
Fiscal Years Amount
FY 2018 (Amended) $235,355.00
FY 2019 (Amended) 200,140.00
FY 2020 (Amended) 158,100.00
FY 2021 (Amended) 200,200.00
FY 2022 (Amended) 287,250.00
FY 2023 Budget 286,200.00
FY 2024 (Prorated) 26,050.00
Total Budget $1,393,295.00
Maximum Contract $1,100,000.00
Variance (positive/(negative)) $293,295.00
COMMITTEE REVIEW
This item was presented to the Operations and Resources Committee at its meeting on December 14, 2022. The Operations and Resources Committee unanimously recommended that the GLWA Board adopt the resolution as presented.
SHARED SERVICES IMPACT
The proposed service may be used at facilities outlined in the Shared Services Agreement OPS-008 and shared by the GLWA and DWSD.