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File #: 2021-424    Version: 1 Name:
Type: Resolution Status: Passed
File created: 11/2/2021 In control: Board of Directors Workshop Meeting
On agenda: 11/18/2021 Final action: 11/18/2021
Title: Proposed Amendment No. 1 Contract No. GLWA-CS-259 As-Needed Engineering Services for Concrete Testing, Geotechnical Soil Borings and other Testing Services, and Related Services CIP# 380700 / BCE Score: 20.0
Sponsors: Cheryl Porter, Grant Gartrell
Indexes: Water Operations

Title

Proposed Amendment No. 1

Contract No. GLWA-CS-259

As-Needed Engineering Services for Concrete Testing, Geotechnical Soil Borings and other Testing Services, and Related Services                      

CIP# 380700 / BCE Score: 20.0

 

Body

Agenda of:                     November 18, 2021

Item No.:                     2021-424

Amount:                     Original Contract                                                               $2,130,721.54

                                          Proposed Amendment No. 1                                     0.00

                                          Total Revised Contract                                          $2,130,721.54

 

TO:                                          The Honorable

                                          Board of Directors

                                          Great Lakes Water Authority

 

FROM:                     Suzanne R. Coffey, P.E.

                                          Interim Chief Executive Officer

                                          Great Lakes Water Authority

 

DATE:                     November 3, 2021

 

RE:                                          Proposed Amendment No. 1

                                          Contract No. GLWA-CS-259

                                          As-Needed Engineering Services for Concrete Testing, Geotechnical Soil Borings and other Testing Services, and Related Services

                                          Vendor:  Somat Engineering, Inc.

 

 

MOTION

Upon recommendation of Cheryl Porter, Chief Operating Officer - Water and Field Services, the Board of Directors (Board) of the Great Lakes Water Authority (GLWA), authorizes the Interim Chief Executive Officer (ICEO) to enter into Contract No. GLWA-CS-259 Proposed Amendment No. 1 “As-Needed Engineering Services for Concrete Testing, Geotechnical Soil Borings and other Testing Services, and Related Services” with Somat Engineering, Inc., with no increase in cost, for a total cost not to exceed $2,130,721.54, and increased duration of 210 days for a total contract duration of 1,397 days; and authorizes the ICEO to take such other action as may be necessary to accomplish the intent of this vote. 

BACKGROUND

Contract No. GLWA-CS-259 is an engineering services contract that GLWA has used for the design and construction administration of three water transmission main projects that are currently under construction. These three projects include the Wick Road 48-inch Water Transmission Main Project, Schoolcraft Road 48-inch Water Transmission Main Project, and the Park-Merriman 24-Inch Water Transmission Main Project. The durations of these three construction projects have been extended principally due to differing site conditions. This proposed Amendment No. 1 requests an additional 210 days that will change the contract end date from December 31, 2021 to July 29, 2022. This additional time will allow for continued construction administration activities through the completion of the aforementioned water transmission main construction projects.

The start date of this contract was October 1, 2018, and will end if all terms are approved on July 29, 2022.

JUSTIFICATION

The construction administration services are best provided by the firm that designed the Wick Road, Schoolcraft Road and Park-Merriman water transmission main projects. Construction of these projects will not be completed by the current end date of this engineering services contract. Therefore, extension of Contract No. GLWA-CS-259 will enable GLWA to continue to use the services of the engineer-of-record to review and approve technical submittals, respond to requests for technical clarification, confer with authorities having jurisdiction regarding permit compliance, and conduct site inspections to determine substantial and final project completion.

PROJECT MANAGEMENT STATUS

Original Contract Time                                           1,187 days    (10/1/2018 to 12/31/2021)

Proposed Amendment No.1             210 days    (12/31/2021 to 7/29/2022)

New Contract Time                                                      1,397 days    (10/1/2018 to 7/29/2022)

PROJECT ESTIMATE

Original Contract Price                                           $2,130,721.54

Proposed Amendment No. 1                         0.00

New Contract Total                                                                $2,130,721.54

 

 

FINANCIAL PLAN IMPACT

This proposed change order is for an extension of time only.  The proposed final completion date will have no substantive financial impact.

COMMITTEE REVIEW

This item was presented to the Operations and Resources Committee at its meeting on November 10, 2021. The Operations and Resources Committee unanimously recommended that the GLWA Board adopt the resolution as presented.

SHARED SERVICES IMPACT

This item does not impact the shared services agreement between GLWA and DWSD.