Title
Proposed Amendment No. 1
Contract No. GLWA-CS-259
As-Needed Engineering Services for Concrete Testing, Geotechnical Soil Borings and other Testing Services, and Related Services
CIP# 380700 / BCE Score: 20.0
Body
Agenda of: November 18, 2021
Item No.: 2021-424
Amount: Original Contract $2,130,721.54
Proposed Amendment No. 1 0.00
Total Revised Contract $2,130,721.54
TO: The Honorable
Board of Directors
Great Lakes Water Authority
FROM: Suzanne R. Coffey, P.E.
Interim Chief Executive Officer
Great Lakes Water Authority
DATE: November 3, 2021
RE: Proposed Amendment No. 1
Contract No. GLWA-CS-259
As-Needed Engineering Services for Concrete Testing, Geotechnical Soil Borings and other Testing Services, and Related Services
Vendor: Somat Engineering, Inc.
MOTION
Upon recommendation of Cheryl Porter, Chief Operating Officer - Water and Field Services, the Board of Directors (Board) of the Great Lakes Water Authority (GLWA), authorizes the Interim Chief Executive Officer (ICEO) to enter into Contract No. GLWA-CS-259 Proposed Amendment No. 1 “As-Needed Engineering Services for Concrete Testing, Geotechnical Soil Borings and other Testing Services, and Related Services” with Somat Engineering, Inc., with no increase in cost, for a total cost not to exceed $2,130,721.54, and increased duration of 210 days for a total contract duration of 1,397 days; and authorizes the ICEO to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND
Contract No. GLWA-CS-259 is an engineering services contract that GLWA has used for the design and construction administration of three water transmission main projects that are currently under construction. These three projects include the Wick Road 48-inch Water Transmission Main Project, Schoolcraft Road 48-inch Water Transmission Main Project, and the Park-Merriman 24-Inch Water Transmission Main Project. The durations of these three construction projects have been extended principally due to differing site conditions. This proposed Amendment No. 1 requests an additional 210 days that will change the contract end date from December 31, 2021 to July 29, 2022. This additional time will allow for continued construction administration activities through the completion of the aforementioned water transmission main construction projects.
The start date of this contract was October 1, 2018, and will end if all terms are approved on July 29, 2022.
JUSTIFICATION
The construction administration services are best provided by the firm that designed the Wick Road, Schoolcraft Road and Park-Merriman water transmission main projects. Construction of these projects will not be completed by the current end date of this engineering services contract. Therefore, extension of Contract No. GLWA-CS-259 will enable GLWA to continue to use the services of the engineer-of-record to review and approve technical submittals, respond to requests for technical clarification, confer with authorities having jurisdiction regarding permit compliance, and conduct site inspections to determine substantial and final project completion.
PROJECT MANAGEMENT STATUS
Original Contract Time 1,187 days (10/1/2018 to 12/31/2021)
Proposed Amendment No.1 210 days (12/31/2021 to 7/29/2022)
New Contract Time 1,397 days (10/1/2018 to 7/29/2022)
PROJECT ESTIMATE
Original Contract Price $2,130,721.54
Proposed Amendment No. 1 0.00
New Contract Total $2,130,721.54
FINANCIAL PLAN IMPACT
This proposed change order is for an extension of time only. The proposed final completion date will have no substantive financial impact.
COMMITTEE REVIEW
This item was presented to the Operations and Resources Committee at its meeting on November 10, 2021. The Operations and Resources Committee unanimously recommended that the GLWA Board adopt the resolution as presented.
SHARED SERVICES IMPACT
This item does not impact the shared services agreement between GLWA and DWSD.