Great Lakes Water Authority Logo
Share to Facebook Share to Twitter Bookmark and Share
File #: 2021-420    Version: 1 Name:
Type: Resolution Status: Passed
File created: 10/26/2021 In control: Board of Directors Workshop Meeting
On agenda: 11/18/2021 Final action: 11/18/2021
Title: Proposed Amendment No. 1 Contract No. 1803978 Human Resources Information Systems (HRIS) Software as a Service
Sponsors: Jeffrey Small
Indexes: Information Technology

Title

Proposed Amendment No. 1

Contract No. 1803978

Human Resources Information Systems (HRIS) Software as a Service

 

Body

Agenda of:                     November 18, 2021

Item No.:                     2021-420

Amount:                     Original Contract Price:                                          $2,108,253.00

                                          Proposed Amendment No. 1                       1,494,838.00 

                                          New Contract Total:                                                               $3,603,091.00                                          

 

TO:                     The Honorable

Board of Directors

Great Lakes Water Authority

 

FROM:                     Suzanne R. Coffey, P.E.

Interim Chief Executive Officer

Great Lakes Water Authority

 

DATE:                     October 11, 2021

 

RE:                                          Proposed Amendment No. 1

                     Contract No. 1803978

Human Resources Information Systems (HRIS) Software as a Service

Vendor:  Ceridian HCM, Inc.

                     

MOTION

Upon recommendation of Jeffrey E. Small, Chief Information Officer, the Board of Directors (Board) of the Great Lakes Water Authority (GLWA), authorizes the Interim Chief Executive Officer (ICEO) to enter into Contract No. 1803978, Proposed Amendment No. 1 “Human Resources Information Systems (HRIS) Software as a Service” with Ceridian HCM, Inc., at an increased cost of $1,494,838.00 for a total cost not to exceed $3,603,091.00, and an increased duration of three years for a total duration of six years; and authorizes the ICEO to take such other action as may be necessary to accomplish the intent of this vote. 

BACKGROUND

Ceridian is GLWA's current provider for payroll, timekeeping, and human resource information system services. Ceridian has been providing these services under multiple contracts for almost six years. The original contract No. DWSD-CS-1729, assumed by GLWA on January 1, 2016, for the Dayforce HRIS Software as a Service (SaaS) with Ceridian HCM was approved by the Board of Water Commissioners for the Detroit Water and Sewerage Department on May 13, 2015. In November 2018, GLWA Board of Directors approved Contract No. 1803978 to continue these services for three years.

GLWA issued an RFP for a new ERP system to replace both Ceridian’s Dayforce HRIS and GLWA’s financial software system, BS&A.  We are currently in negotiations with the selected vendor. GLWA needs to continue the use of the Ceridian HRIS products until the new ERP is implemented.

JUSTIFICATION

Ceridian’s Dayforce Human Resource Information System (HRIS) for the Great Lakes Water Authority facilitates the organization’s ability to manage the entire employee life cycle. System components include payroll administration and processing, benefits administration and processing, workforce management, and talent management (recruitment).  Dayforce HRIS is a cloud-based Software as a Service (SaaS) subscription offering from Ceridian which means it is accessible to all team members anytime, anywhere from any device via the Internet.

This amendment will enable GLWA to continue to use Ceridian’s Dayforce as its HRIS until after go-live of GLWA’s future ERP system.  Because the new system is not expected to be live until at least January 1, 2024, this amendment is for a three-year term.

 

PROJECT MANAGEMENT STATUS

 

Original Contract Time                      Three (3) years                      (12/6/2018 - 12/5/2021)

Proposed Amendment No. 1                     Three (3) years                      (12/6/2021 - 12/5/2024)

New Contract Time                                                                Six (6) years                                           (12/6/2018 - 12/5/2024)

 

 

 

 

PROJECT ESTIMATE

 

Original Contract Price                                           $ 2,108,253.00

Proposed Amendment No. 1                         1,494,838.00

New Contract Total                                                                $ 3,603,091.00

 

 

 

 

 

 

FINANCIAL PLAN IMPACT

 

Summary: Sufficient funds are provided in the financial plan for this contract.

 

Funding Source: Operations & Maintenance (O&M) Budget  

Cost Center(s): IT Business Productivity Systems (883341) 

Expense Type(s): Contractual Operating Services (5910-883341.000-617400-WS7900) 

Estimated Cost by Year and Related Estimating Variance:  See table below.

Fiscal Year                                                                                                                                                                         Amount

 

FY 2019 Budget                                                                                                                              $480,100.00

FY 2020 Budget                                                                                                                                700,000.00

FY 2021 Budget                                                                                                                                708,253.00

FY 2022 Budget                                                                                                                                469,040.00

FY 2023 Financial Plan                                                                                                            498,279.00

FY 2024 Financial Plan                                                                                                            498,279.00

FY 2025 Financial Plan                                                                                                           249,140.00

                                                                                                                              

 

Financial Plan Forecast                                                                                                         $3,603,091.00

                     

Proposed Contract Amount                                                                                     $3,603,091.00

                     

Variance (positive/ (negative))                                                                                    $                      -  

 

 

COMMITTEE REVIEW

 

This item was presented to the Operations and Resources Committee at its meeting on November 10, 2021. The Operations and Resources Committee unanimously recommended that the GLWA Board adopt the resolution as presented.

SHARED SERVICES IMPACT

 

 This item does not impact the shared services agreement between GLWA and DWSD.