Title
Contract No. 2002946
Environmental Health and Safety Compliance Services
O&M
Body
Agenda of: December 17, 2020
Item No.: 2020-444
Amount: $2,000,000.00
TO: The Honorable
Board of Directors
Great Lakes Water Authority
FROM: Sue F. McCormick
Chief Executive Officer
Great Lakes Water Authority
DATE: November 10, 2020
RE: Contract No. 2002946
Environmental Health and Safety Compliance Services
Vendor: NTH Consultants, Ltd
MOTION
Upon recommendation of William Wolfson, Chief Administrative Officer and Compliance Officer/General Counsel, the Board of Directors (Board) of the Great Lakes Water Authority (GLWA), authorizes the Chief Executive Officer (CEO) to enter into Contract No. 2002946, “Environmental Health and Safety Compliance Services” with NTH Consultants, Ltd, at a cost not to exceed $2,000,000.00 for a duration of 2 Years; and authorizes the CEO to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND
The Great Lakes Water Authority’s (GLWA) Enterprise Risk Management Safety group is committed to continuously improve environmental health and safety at GLWA and to increase environmental/occupational health and safety awareness for all GLWA, employees, visitors, contractors, and the communities surrounding our facilities.
The current environmental safety contract (CS-213) has expired after 2 years. That contract was for $2 million over two years (average of $1,000,000 per year). At the end of the contract period, the spend was less than $800,000 over the two-year period ($1.2 million favorable variance).
This new contract will offer similar “as-needed” assistance not only for emergency environmental cleanup, but also environmental compliance with local, state, and federal regulations. The vendor will provide GLWA with:
• Detailed evaluations and engineer’s estimates for remediations;
• Experienced hazardous materials managers to coordinate and manage those cleanups;
• Environmental assessments of known and suspected contaminated sites;
• Evaluation of the impact of any contaminations on GLWA facilities or operations, and advise GLWA of corrective or preventative measures to undertake;
• Assessment of underground (USTs) and above ground storage tanks (ASTs) for compliance with federal and state requirements. UST assessments must be performed by a Certified Professional and Qualified Underground Storage Tank Consulting firm (QUSTC). AST inspections must be performed by an API-653-certified tank inspector who is a licensed Michigan Professional Engineer;
• Air quality consulting services including, but not limited to operating permits and stack testing, regulatory compliance, new site installation permitting, and ambient air and worker safety air quality testing.
JUSTIFICATION
This proposed Contract is to provide environmental-occupational health and safety consulting including response services, waste removal and disposal, and regulatory compliance assistance on an as-needed basis. The Consultant’s response time for any emergency cleanup work shall be immediate and shall not exceed twenty-four (24) hours, depending on the size and seriousness of the incident. Under this contract, the consultant will assist in performing environmental compliance audits of various GLWA facilities, develop and audit Spill Prevention, Control, and Countermeasures (SPCC) plans, Pollution Incident Prevention (PIP) plans, Process Safety Management (PSM) plans, and Risk Management Plans (RMP). In addition, the vendor will provide or procure appropriate training by experienced instructors to GLWA personnel to maintain compliance with each plan’s requirements.
FINANCIAL PLAN IMPACT
Summary: Sufficient funds are provided in the financial plan for this contract.
Funding Source: Operations & Maintenance (O&M) Budget
Cost Center(s): Enterprise Risk Management and Safety (883401)
Expense Type(s): Contractual Operating Services (5910-883401.000-617900-WS7900)
Estimated Cost by Year and Related Estimating Variance: See table below.
Fiscal Year Amount
FY 2021 Budget $500,000
FY 2022 Financial Plan 1,000,000
FY 2023 Financial Plan 500,000
Financial Plan Forecast $2,000,000
Proposed Contract Amount $2,000,000
Variance (positive/ (negative)) -
SAVINGS, COST OPTIMIZATION, AND REVENUE ENHANCEMENT IMPACT
This is a task order contract so there is no spend certainty. Any deferred abatements should diminish over time as hazardous conditions are detected and remediated.
COMMITTEE REVIEW
This item was presented to the Operations and Resources Committee at its meeting on December 9, 2020. The Operations and Resources Committee unanimously recommended that the GLWA Board adopt the resolution as presented.
SHARED SERVICES IMPACT
This item does not impact the shared services agreement between GLWA and DWSD.