Title
Contract No. 1902063 GLWA-CS-267
Ypsilanti Pumping Station Improvements
CIP#: 132012 / BCE: 61.2
Body
Agenda of: September 25, 2019
Item No.: 2019-320
Amount: $3,683,686.00
TO: The Honorable
Board of Directors
Great Lakes Water Authority
FROM: Sue F. McCormick
Chief Executive Officer
Great Lakes Water Authority
DATE: August 28, 2019
RE: Contract No. 1902063 (Advertised as GLWA-CS-267)
Ypsilanti Pumping Station Improvements
Vendor: Brown and Caldwell, LLC
MOTION
Upon recommendation of Cheryl Porter, Chief Operating Officer - Water and Field Services, the Board of Directors (Board) of the Great Lakes Water Authority (GLWA), authorizes the Chief Executive Officer (CEO) to enter into Contract No. 1902063 GLWA-CS-267 “Ypsilanti Pumping Station Improvements” with Brown and Caldwell, LLC, at a cost not to exceed $3,683,686.00 for a duration of 68 months; and authorizes the CEO to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND
GLWA’s Ypsilanti Water Booster Pump Station (Ypsilanti Pumping Station), located in Belleville, Michigan, boosts water pressure and generally serves the Ypsilanti Community Utilities Authority (YCUA) which serves the City of Ypsilanti, Ypsilanti Township, Augusta Township, Pittsfield Township, and Superior Township. The Ypsilanti Station’s yard valves, pumping units, electrical switchgear, power distribution system, motor controls, lighting, and building mechanical systems are all in need of replacement. In addition, the Ypsilanti Pumping Station is not equipped with a backup generator to maintain pumping capabilities in the event of power loss to the station. Similarly, the station was not designed or constructed with an overhead crane. Instead, a crane truck must be mobilized to the station to remove equipment through removeable roof slabs. Use of this mobile crane at this site requires GLWA to obtain approval from the Federal Aviation Administration due to the proximity of the station to the Willow Run Airport. This is an inefficient process for GLWA maintenance. Lastly, the removeable roof slabs present an added maintenance requirement to keep the properly sealed to prevent roof leaks.
There are three alternatives to address the necessary improvements to the Ypsilanti Station, include:
• Construction of a new station - using the existing site
• Construction of a new station - using the existing, construction of a new station
• Decommissioning the Ypsilanti Pumping Station and instead improving the Wick and Joy Pumping Stations.
The consultant’s scope of services involves evaluating the alternatives and designing the GLWA-selected alternative, as well as project management, administration, and resident project representation (RPR) for implementation of the selected alternative. GLWA will enter into a separate contract with a construction contractor to build the project.
JUSTIFICATION
The existing station above-grade and buried infrastructure is beyond rehabilitation and requires replacement with new systems and equipment to sustain long-term water service reliability to the large customer base served by this station. Implementation of this contract will lead to the separate construction contract that will improve water service reliability to those served by the Ypsilanti Station.
FINANCIAL PLAN IMPACT
Summary: Sufficient funds are provided in the financial plan for this project.
Funding Source: Water Construction Bond
Cost Center: Water Engineering
Expense Type: Construction (5519-882411.000-617950-132012)
Estimated Cost by Year and Related Estimating Variance: See table below.
Fiscal Year
FY 2019 Plan $ 15,000.00
FY 2020 Plan 555,000.00
FY 2021 Plan 535,000.00
FY 2022 Plan 535,000.00
FY 2023 Plan 535,000.00
FY 2024 Plan 535,000.00
Financial Plan Estimate $2,710,000.00
Proposed Contract Award 3,683,686.00
Negative Estimating Variance $ (973,686.00)
This negative estimating variance to be funded from capital reserves.
SAVINGS, COST OPTIMIZATION, AND REVENUE ENHANCEMENT IMPACT
The cost savings are not determinable at the time of award.
COMMITTEE REVIEW
This item was presented to the Operations and Resources Committee at its meeting on September 11, 2019. The Operations and Resources Committee unanimously recommended that the GLWA Board adopt the resolution as presented.
SHARED SERVICES IMPACT
This item does not impact the shared services agreement between GLWA and DWSD.