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File #: 2019-324    Version: 1 Name:
Type: Resolution Status: Passed
File created: 9/6/2019 In control: Board of Directors
On agenda: 9/25/2019 Final action: 9/25/2019
Title: RFP 1900318 Task Order Engineering Services
Sponsors: Navid Mehram
Indexes: Wastewater Operations
Attachments: 1. Procurement Board Report RFP 1900318 Task Order Engineering Services

Title
RFP 1900318
Task Order Engineering Services

Body
Agenda of: September 11, 2019
Item No.: 2019-324
Amount: $30,000,000.00


TO: The Honorable
Board of Directors
Great Lakes Water Authority

FROM: Sue F. McCormick
Chief Executive Officer
Great Lakes Water Authority

DATE: September 11, 2019


RE: Contract No. RFP-1900318
Task Order Engineering Services - All GLWA
Vendor: Various Vendors


MOTION
Upon recommendation of Navid Mehram, Chief Operating Officer - Wastewater Operating Services, the Board of Directors (Board) of the Great Lakes Water Authority (GLWA), authorizes the Chief Executive Officer (CEO) to enter into Contract No. RFP 1900318, "Task Order Engineering Services" at a cost not to exceed Thirty Million Dollars ($30,000,000.00) for a duration of three years, and any expenditures over One Million Dollars ($1,000,000.00) will require Board approval; and authorizes the CEO to take such other action as may be necessary to accomplish the intent of this vote.


Vendors Included in this contract are the following:
Arcadis of Michigan, LLC
Black & Veatch Ltd. of Michigan
Hazen and Sawyer
HDR Michigan, Inc.
Hubbell, Roth & Clark, Inc.
Wade Trim Associates
BACKGROUND
Over the last 12 months, over 50 engineering contracts were issued by GLWA for consulting services for GLWA Facilities. Many of these contracts have been for projects/ tasks ranging from $5,000 to $200,000. Each one of these contracts induces a heavy burden on the GLWA team, due to the need to create a contract for each of these consulting service requisitions. Each contract associated with a requisition requires significant review and back & forth between the vendors, and GLWA Engineering, Procurement, legal counsel, and risk management to ensure that same necessary safeguards are in place as would be necessary for larger procurements. As a result, procurement of consulting services which are essential in improving our facilities and keeping our existing infrastructure intac...

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