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File #: 2019-307    Version: 1 Name:
Type: Resolution Status: Passed
File created: 8/9/2019 In control: Board of Directors
On agenda: 8/28/2019 Final action: 8/28/2019
Title: RFB-1087 Office Furniture
Sponsors: Cheryl Porter
Indexes: Water Operations
Attachments: 1. memorandum - 20190827 - Office Furniture Expenditures
Title
RFB-1087
Office Furniture

Body
Agenda of: August 28, 2019
Item No.: 2019-307
Amount: $1,389,849.57


TO: The Honorable
Board of Directors
Great Lakes Water Authority

FROM: Sue F. McCormick
Chief Executive Officer
Great Lakes Water Authority

DATE: August 9, 2019

RE: RFB-1087
Office Furniture
Vendor: Interior Environments, LLC

MOTION

Upon recommendation of Cheryl Porter, Chief Operating Officer - Water and Field Services, the Board of Directors (Board) of the Great Lakes Water Authority (GLWA), authorizes the Chief Executive Officer (CEO) to pay the outstanding invoices in the amount of $1,389,849.57 for purchases incurred August 31, 2017 through July 29, 2019 to Interior Environments, LLC; and authorizes the CEO to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND
Upon merger of the two procurement groups (Construction and Contract Services and Supply Chain Operations) a review of current solicitations occurred to establish a monitoring system for all contracts. Our investigation concluded that GLWA has several purchase orders that require contractual agreements while also requiring a single source of contract management. RFB-1087 for the purchase of office furniture, design and installation was one of the findings with irregularities in the execution process. The irregularities included the processing of individual purchase orders (PO) under RFB-1087, in which the cumulative amount was not tracked. Therefore, there was no contract, governing blanket PO or single management source established. Board approval was not sought for this procurement as it was originally below the dollar threshold.
This project was originally competitively bid, and one bid was received. A furniture procurement was required because a majority of the existing furniture and workstations at multiple GLWA facilities were either damaged beyond repair, presenting a potentially hazardous work environment, or heavi...

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