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File #: 2019-274    Version: 1 Name:
Type: Resolution Status: Passed
File created: 7/2/2019 In control: Board of Directors
On agenda: 7/24/2019 Final action: 7/24/2019
Title: Proposed Amendment No. 1 Contract No. 1901718 GLWA-CS-090A Instrumentation & SCADA Systems Service
Sponsors: Cheryl Porter, Todd King
Indexes: Water Operations

Title

Proposed Amendment No. 1

Contract No. 1901718 GLWA-CS-090A

Instrumentation & SCADA Systems Service

 

Body

Agenda of:                     July 24, 2019

Item No.:                     2019-274

Amount:                     Original Contract                                                               $5,663,694.76

                                          Proposed Amendment No. 1                       2,319,222.00

                                          Total Revised Contract                                          $7,982,916.76

 

 

TO:                     The Honorable

                     Board of Directors

                     Great Lakes Water Authority

 

FROM:                     Sue F. McCormick

                     Chief Executive Officer

                     Great Lakes Water Authority

 

DATE:                     July 3, 2019

 

RE:                                           Proposed Amendment No. 1

                                          Contract No. 1901718 GLWA-CS-090A

                                          Instrumentation & SCADA Systems Service

                                          Vendor:  PCI, LLC

 

 

MOTION

Upon recommendation of Cheryl Porter, Chief Operating Officer - Water and Field Services, the Board of Directors (Board) of the Great Lakes Water Authority (GLWA), authorizes the Chief Executive Officer (CEO) to enter into Contract No. 1901718 GLWA-CS-090A Amendment No. 1 “Instrumentation & SCADA Systems Service” with PCI, LLC, at an increased cost of $2,319,222.00 for a total cost not to exceed $7,982,916.76 and an increased duration of 12 months for a total contract duration of 36 months; and authorizes the CEO to take such other action as may be necessary to accomplish the intent of this vote. 

 

 

BACKGROUND

Contract No. PC-713, “Organization-Wide Instrumentation, Control and Computer Systems Program II”, provided a new Supervisory Control and Data Acquisition (SCADA) system.  PC-713 also added a number of control workstations, and a large number of sensors and control devices to GLWA processes, to enable better monitoring, control, and coordination of GLWA facilities and processes.  GLWA-CS-090A will provide automation upgrade projects and integrate upgraded systems to the Organization-Wide Process Control System. 

JUSTIFICATION

Over the past decade, the GLWA has put forth efforts to innovate and improve its process instrumentation and controls systems to ensure delivery of world class water and wastewater services. The Emergency generators at the stations and water treatment plants provide backup power and peak shaving capabilities. These generators were installed in late 1990s and controls for them are obsolete. In addition, they can only be ran locally.  Since most of GLWA facilities are unmanned, remote operation of the generators from Systems Control Center is necessary for greater operational flexibility.

GLWA is also looking for support instrumentation and controls initiatives needed to remain current with the technologies of today.  The services requested will include support and assistance to GLWA’s System Control Center to perform instrumentation and control activities on the water transmission and wastewater collection systems.  Activities include, but are not limited to control systems upgrades, integration of standalone systems to Ovation, security audits, and upgrades of hardware. 

PROJECT MANAGEMENT STATUS

Original Contract Time                                           24 Months

Proposed Amendment No. 1                     12 Months

New Contract Time                                                                36 Months

PROJECT ESTIMATE

Original Contract Price                                           $ 5,663,694.76

Proposed Amendment No. 1                     $ 2,319,222.00

New Contract Total                                                                $ 7,982,916.76

FINANCIAL PLAN IMPACT

Summary: The proposed contract with PCI, LLC encompasses Operations & Maintenance expense only.  The FY 2020 budget and five-year financial plan was based on the previous contract period.  The value of the contract is within the current financial plan in total.  Sufficient funds will be provided in the Operations & Maintenance (O&M) financial plan for this contract related to contractual professional services.

Funding Source: Operations & Maintenance (O&M) Budget

 

Cost Center(s): Systems Operations Control…Centralized Services cost center 882301

 

Expense Type(s): Contractual Professional Services (617903)

                     

Estimated Cost by Year and Related Estimating Variance: See table below.

Fiscal Year                                                                                                                                                                         Amount

 

FY 2018 Budget                                                                                                                   $2,831,847

FY 2019 Budget                                                                                                                     2,831,847

FY 2020 Budget                                                                                                                     2,320,800

                                          Financial Plan Forecast                                                    $7,984,494

 

           Proposed Contract Amount                                                                         $7,982,917

Variance (positive/ (negative))                                                                                           $1,577


SAVINGS, COST OPTIMIZATION, AND REVENUE ENHANCEMENT IMPACT

The award of this contract provides a variance of $1,577 ($7,984,494 financial plan forecast less $7,982,917 proposed contract amount).  Contractual services are dependent on several factors such as, delays in estimated start and end dates, environmental constraints, and other unforeseen circumstances that can cause the expenses to fluctuate from fiscal year to fiscal year.

COMMITTEE REVIEW

This item was presented to the Operations and Resources Committee at its Special Meeting on July 24, 2019.  The Operations and Resources Committee unanimously recommended that the GLWA Board adopt the resolution as presented.

SHARED SERVICES IMPACT

This item does not impact the shared services agreement between GLWA and DWSD.