Title
RFP 1803025
Job Order Contracting - Water Resource Recovery Facility
Body
Agenda of: March 27, 2019
Item No.: 2019-111
Amount: $24,000,000.00
TO: The Honorable
Board of Directors
Great Lakes Water Authority
FROM: Sue F. McCormick
Chief Executive Officer
Great Lakes Water Authority
DATE: March 6, 2019
RE: Contract No. RFP-1803025
Job Order Contracting - Water Resource Recovery Facility
Vendor: Various Vendors
MOTION
Upon recommendation of Navid Mehram, Chief Operating Officer - Wastewater Operating Services, the Board of Directors (Board) of the Great Lakes Water Authority (GLWA), authorizes the Chief Executive Officer (CEO) to enter into Contract No. RFP 1803025, “Job Order Contracting” with the Vendors listed below at a cost not to exceed Twenty-Four Million Dollars ($24,000,000.00) for a duration of three years; and authorizes the CEO to take such other action as may be necessary to accomplish the intent of this vote.
Vendors included in this contract are the following:
Commercial Contracting Corporation
J.F. Cavanaugh Company
Barton Malow Company
LGC Global, Inc.
Weiss Construction Company, LLC
De-Cal, Inc.
BACKGROUND
Over the last 14 months, over 1000 purchase orders were issued by the Wastewater Team for miscellaneous repairs to the GLWA Facilities. Many of these requisitions have been for projects / tasks ranging from $1,500.00 to $300,000.00. Each one of these requisitions induces a heavy burden on the GLWA procurement team due to the need to create a contract for each of these repair requisitions. Each contract associated with a requisition requires significant review and back and forth between the vendors, GLWA Legal Counsel, and GLWA Risk Management. As a result, procurement of repair and maintenance services which are essential in improving our facilities and keeping our existing infrastructure intact, are taking quite some time to make it through the process before the vendor can be authorized to proceed with the work. In recognition of the need to be able to react quickly, and reduce the burden on GLWA Procurement, Legal, and Risk Management teams, a Job Order Contract was developed, advertised, and evaluated in accordance with the GLWA qualifications-based selection process (QBS). Six vendors were selected to provide job order contracting services on a task by task basis. Each task can range in value between $5,000 and $1,000,000. GLWA will issue each selected vendor a contract and purchase order with no guarantee of the amount to be spent. This Job Order Contract will enable a single contract to be procured and vetted through Legal and Risk Management that can address nearly all of the above-mentioned requisitions by the Wastewater Team. The authorization of each task will be in accordance to the GLWA Procurement Policy.
Services provided under the Job Order Contract include, but are not limited to, general contracting for demolition, earthwork, asbestos and lead abatement, concrete, masonry, steel erection, interior/exterior finishes, painting, mechanical, HVAC, plumbing, fire protection, interior/site electric, roofing, glazing, instrumentation and controls, sewer cleaning and inspection, flat work, paving, and pipeline construction. Each task will be competitively bid by a minimum of three (3) out of the six (6) selected vendors. The selected vendors will compete with understanding of the scope, approach, schedule and budget elements being considered for responsiveness to the task. Each task will follow an initiation that routes it through the GLWA established procedures for proper oversight, budgeting, and execution. Once a task is awarded, a notice to proceed will be issued to a vendor authorizing a task and identifying the task value against the vendor’s PO issued to them during the contract award phase.
JUSTIFICATION
To streamline the procurement of relatively small PO maintenance and repair services, this Job Order Contract stands to meet organizational needs in a more timely and efficient manner in line with the Board’s request to improve project inception to completion cycle.
This Job Order Contract has been evaluated by GLWA Legal and Procurement teams and will meet GLWA Procurement Policies while simultaneously improving level of service to the GLWA Operations and Maintenance teams who rely on quick turn-arounds for contracted services to perform maintenance and repairs to GLWA Facilities. These repairs and maintenance serve to protect, preserve, and improve performance of GLWA assets responsible for protecting the environment, and meeting NPDES permit requirements.
The maintenance and repair procurements are essential to continue meeting current demand or regulatory requirements by keeping our infrastructure intact. By reducing many maintenance and repair related procurements and routing them through the Job Order Contract, the Procurement, Legal, and Risk Management teams at GLWA can focus more on procuring large capital improvement design and construction projects needed to preserve and obtain capacity/improvements necessary to meet future demands or regulatory requirements. This strategy will allow all current and future procurement needs to have the priority and urgency they require.
FINANCIAL PLAN IMPACT
See attached memo regarding financial plan impact.
COMMITTEE REVIEW
This item was presented to the Operations and Resources Committee at its meeting on March 13, 2019. The Operations and Resources Committee unanimously recommended that the GLWA Board adopt the resolution as presented.
SHARED SERVICES IMPACT
This item does not impact the shared services agreement between GLWA and DWSD.