Title
Presentation: Proposed, Amended GLWA Procurement Policy
Body
Agenda of: October 10, 2018
Item No.: 2018-934
Amount: N/A
TO: The Honorable
Board of Directors
Great Lakes Water Authority
FROM: Sue F. McCormick
Chief Executive Officer
Great Lakes Water Authority
DATE: October 10, 2018
RE: Presentation: Proposed, Amended GLWA Procurement Policy
MOTION
Upon recommendation of Nicolette Bateson, Chief Financial Officer & Treasurer, The Board of Directors (Board) of the Great Lakes Water Authority (GLWA), receives and files a presentation related to a Proposed, Amended GLWA Procurement Policy with Board review on October 24, 2018 and subsequent approval of a revised GLWA Procurement Policy with an effective date immediately thereafter and authorizes the CEO to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND
The GLWA Board of Directors approved its first Procurement Policy in October 23, 2015, pursuant to the By-Laws, Article XIII, Section 2. The approved Policy, Section 1.5, calls for a review of the Policy every two years.
In conducting the review of the 2015 Policy, a consulting firm associated with the National Institute for Government Purchasing (NIGP) was hired. This professional services contract with Periscope Intermediate Corp. was executed to review GLWA's Procurement Policy and advise on best practices. They participated in individual Board member meetings, as well as focus groups, along with GLWA staff.
In addition to the one-on-one meetings with Board members, the focus groups were held from February through April 2018, to obtain feedback from those that have an interest in the Policy. The focus groups were (1) Executive Leadership Team (ELT); (2) GLWA Procurement Team; (3) Vendors; (4) External Subject Matter Experts; and (5) GLWA One Water Partnership members. Comments were also received from Water, Wastewater, Planning, and Information Technology ma...
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