Title
Contract No. CS-1705, Change Order No. 2
Employee Benefits Broker
Body
Agenda of: June 20, 2018
Item No.: 2018-814
Amount: $25,500.00
TO: The Honorable
Board of Directors
Great Lakes Water Authority
FROM: Sue F. McCormick
Chief Executive Officer
Great Lakes Water Authority
DATE: June 18, 2018
RE: Contract No. CS-1705, Change Order No. 2
Employee Benefits Broker
Vendor: Aon Consulting, Inc.
MOTION
Upon recommendation of Terri Tabor Conerway, Chief Organizational Development Officer, the Board of Directors (Board) of the Great Lakes Water Authority (GLWA), authorizes the Chief Executive Officer (CEO) to enter into Contract No. CS-1705, Change Order No. 2, “Employee Benefits Broker” with Aon Consulting, Inc., at a cost increase of $25,500.00 for a total contract cost not to exceed $477,500.00 and a time extension of three months for a total contract duration of 41 months; and authorizes the CEO to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND
The Procurement and Organizational Development Teams launched a Request for Proposals for an Employee Benefits Broker. The request was prepared and released in March 2018. We received ten (10) proposals. The evaluation team requires additional time to review and score the proposals.
JUSTIFICATION
The Board is being asked to approve the additional cost of maintaining Aon Consulting as GLWA’s broker of record for an additional three months to allow for the fair and thorough evaluation of the proposals received. This extension will ensure that GLWA can appropriately plan for 2018-2019 Open Enrollment.
PROJECT MANAGEMENT STATUS
Start Work Date: May 1, 2015
Original Contract End Date April 30, 2018
Change Order No. 1 End Date June 30, 2018
Change Order No. 2 Additional 3 months
New Contract End Date September 30, 2018
PROJECT ESTIMATE
Original Contract Price $435,000.00
Change Order No. 1 $ 17,000.00
Change Order No.2 $ 25,500.00
New Contract Total $477,500.00
FINANCIAL PLAN IMPACT
Summary: Sufficient funds are provided in the financial plan for this project.
Funding Source: Operations & Maintenance Budget
Cost Center: Organizational Development (Administrative & Other Services 883201)
Expense Type: Contractual Operating Services (5910-883201.000-617900-WS7900)
Estimated Cost by Year and Related Estimating Variance: See table below
COMMITTEE REVIEW
This item is being presented directly to the full Board of Directors for consideration.
SHARED SERVICES IMPACT
This item does not impact the shared services agreement between GLWA and DWSD.