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File #: 2018-641    Version: 1 Name:
Type: Resolution Status: New Business
File created: 3/9/2018 In control: Board of Directors Workshop Meeting
On agenda: 3/14/2018 Final action: 3/14/2018
Title: RFB 1109 Chiller Replacement - De-Cal, Inc.
Sponsors: Suzanne Coffey (WRRF)
Indexes: Wastewater Operations
Attachments: 1. Chiller Replacement No Response Follow Up_28March18 rev01 JG, 2. Chiller Replacement Procurement Checklist_28March18
Title
RFB 1109 Chiller Replacement - De-Cal, Inc.
Body
Agenda of: March 14, 2018
Item No.: 2018-641
Amount: $1,049,240.00


TO: The Honorable
Board of Directors
Great Lakes Water Authority

FROM: Sue F. McCormick
Chief Executive Officer
Great Lakes Water Authority

DATE: March 9, 2018
RE: RFB 1109 Chiller Replacement - De-Cal, Inc.

MOTION

Upon recommendation of Suzanne Coffey, Chief Planning Officer, Interim Chief Operating Officer - Wastewater, the Board of Directors (Board) of the Great Lakes Water Authority (GLWA) authorizes the Chief Executive Officer (CEO) to enter into an Agreement for Chiller Replacement with De-Cal, Inc. at a cost not to exceed $1,049,240.00 and authorizes the Chief Executive Officer to take such other action as may be necessary to accomplish the intent of this vote.

BACKGROUND

This is a replacement needed for an outdated, poorly operating current chiller that is not adequately providing air conditioning for the New Administration Building at the Water Resource Recovery Facility. The chiller system was installed in 1995 and its operation has been deteriorating over the last five years. The current chiller runs on gas, which causes the gas bills to be high during the winter and summer months. The scope of improvements include replacement of the 300-ton gas fired absorption chiller/heater with two modular 255-ton electric chillers and two high-efficiency gas fired 1,500 MBH heating hot water boilers. In addition, six pumps serving the heating systems and chilled water systems will also be replaced. A plate and frame heat exchanger will be required to isolate the new chillers from the existing cooling tower system.

JUSTIFICATION
Procurement Method
The Procurement Group of Supply Chain Operations Team, competitively bid this project to obtain the lowest responsive and responsible vendor.
Advertised: November 13, 2017
On BidnetDirect (MITN) - Request for Bid (RFB) 1109
Distributed to...

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