Title
Proposed Amendment No. 3
Contract No. 2000274-2/SCN-0000445
Enterprise Resource Planning System Subscription Services
O&M
Body
Agenda of: May 28, 2025
Item No.: 2025-162
Amount: Original Contract: $6,265,747.00
Amendment No. 1 0.00
Amendment No. 2 524,773.30
Proposed Amendment No. 3 909,605.00
Total Contract Amount: $7,700,125.30
TO: The Honorable
Board of Directors
Great Lakes Water Authority
FROM: Suzanne R. Coffey, P.E.
Chief Executive Officer
Great Lakes Water Authority
DATE: May 5, 2025
RE: Proposed Amendment No. 3
Contract No. 2000274-2/SCN-0000445
Enterprise Resource Planning System Subscription Services
Vendor: Workday
Status: Amendment/Change Order
MOTION
Upon recommendation of Jeffrey E. Small, Chief Information Officer, the Board of Directors (Board) of the Great Lakes Water Authority (GLWA), authorizes the Chief Executive Officer (CEO) to enter into Contract No. 2000274-2/SCN-0000445, Proposed Amendment No. 3, "Enterprise Resource Planning System Subscription Services" with Workday, with an increased cost of $909,605.00 for a total cost not to exceed $7,700,125.30 and no increase in duration for a total duration of eight (8) Years; and authorizes the CEO to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND
GLWA implemented Workday's Enterprise Resource Planning (ERP) system starting in 2022 and went live with Human Capital Management (HCM) and payroll in December 2023 and Financials (FINS) in July 2024. Workday continues to provide software-as-a- service licensing via this contract through 2030. As GLWA continues to use and leverage its investment in Workday, additional training and licensing beyond the current level is needed to enhance and extend its functionality and value to GLWA.
JUSTIFICATION
Training credits are needed for further learning by Financial Services, Organizational Development, and Informatio...
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