Title
Proposed Amendment No. 1
Contract No. 1802170
Fleet Management Services
O&M
Body
Agenda of: August 23, 2023
Item No.: 2023-282
Amount: Original Contract $9,232,500.00
Proposed Amendment No. 1 4,200,000.00
Total Revised Contract $13,432,500.00
TO: The Honorable
Board of Directors
Great Lakes Water Authority
FROM: Suzanne R. Coffey, P. E.
Chief Executive Officer
Great Lakes Water Authority
DATE: July 28, 2023
RE: Proposed Amendment No. 1
Contract No. 1802710
Fleet Management Services
Vendor: Enterprise Fleet Management
MOTION
Upon recommendation of Cheryl Porter, Chief Operating Officer - Water and Field Services, the Board of Directors (Board) of the Great Lakes Water Authority (GLWA), authorizes the Chief Executive Officer (CEO) to enter into Contract No. 1802710, Proposed Amendment No. 1, "Fleet Management Services" with Enterprise Fleet Management, with an increased cost of $4,200,000.00 for a total cost not to exceed $13,432,500.00 and no increase in duration for a total duration of five (5) years; and authorizes the CEO to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND
GLWA has a fleet of approximately 375 vehicles. Of the 375 vehicles, approximately 360 are in continuous operation. Currently, GLWA's fleet is maintained under the Enterprise Fleet Management (EFM) contract.
JUSTIFICATION
There is a funding shortfall for this contract caused by several items that were unforeseen during the first funding request, including:
1. Fleet Size: The total vehicle count has now been verified and all vehicles have been located and evaluated. The needs assessment of the teams has resulted in a corrected fleet size from 290 to 375. Of which 360 vehicles are in continuous operation versus the original 260 count.
2. Vehicle Upfit Expense: The original budget provided for this contract was based on vehicle purchase cost and did not factor in upfit expenses for specialty equipme...
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