Title
Contract No. 2305121
Fleet Management Services
O&M
Body
Agenda of: December 11, 2024
Item No.: 2024-410
Amount: $13,547,985.35
TO: The Honorable
Board of Directors
Great Lakes Water Authority
FROM: Suzanne R. Coffey, P.E.
Chief Executive Officer
Great Lakes Water Authority
DATE: December 6, 2024
RE: Contract No. 2305121
Fleet Management Services
Vendor: Enterprise Fleet Management
Status: New Contract
MOTION
Upon recommendation of Cheryl Porter, Chief Operating Officer - Water and Field Services, the Board of Directors (Board) of the Great Lakes Water Authority (GLWA), authorizes the Chief Executive Officer (CEO) to enter into Contract No. 2305121, "Fleet Management Services" with Enterprise Fleet Management, at a cost not to exceed $13,547,985.35 for a duration of five (5) years; and authorizes the CEO to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND
GLWA operates a fleet of approximately 375 vehicles, with around 360 in continuous operation. Currently, fleet maintenance is managed through the Enterprise Fleet Management (EFM) contract. The proposed new contract would leverage Enterprise's expertise and extensive network to enable GLWA to access fleet and maintenance services, acquire new vehicles through a self-funded financing when cost-effective, procure vehicle fueling services, and manage the disposal of vehicles at the end of their service life.
JUSTIFICATION
1) Competitive Bid
GLWA currently purchases its fleet acquisition and maintenance services from Enterprise Fleet Management. A RFP was issued and two (2) proposals were received, (Enterprise Fleet Management and Element Fleet), both vendors were graded and scored. As illustrated by the attached Total Cost of Ownership (TCO) report prepared by Plante Moran, and the scoring in Bonfire, Enterprise Fleet Management continues to score higher and shows a lower cost of ownership for vehicles. Enterprise Fleet Management is the ...
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