Title
GLWA Procurement Policy
Body
Agenda of: November 14, 2018
Item No.: 2018-988
Amount: N/A
TO: The Honorable
Board of Directors
Great Lakes Water Authority
FROM: Sue F. McCormick
Chief Executive Officer
Great Lakes Water Authority
DATE: November 14, 2018
RE: GLWA Procurement Policy
MOTION
Upon recommendation of Nicolette Bateson, Chief Financial Officer & Treasurer, The Board of Directors (Board) of the Great Lakes Water Authority (GLWA), approves the GLWA Procurement Policy with an immediate effective date; and authorizes the CEO to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND
The Board approved its first Procurement Policy in October 23, 2015, pursuant to the By-Laws, Article XIII, Section 2. The approved Policy, Section 1.5, calls for a review of the Policy every two years.
A presentation of the Proposed, Amended Procurement Policy was made to the Board of Directors on October 10, 2018 for their review. Board members then commented on the Proposed, Amended Policy either in writing or in discussions with staff before the Board as a whole at its regular meeting held on October 24, 2018. Three key issues were discussed at the October 24th meeting.
1) Section 4.5 (Intergovernmental Agreements and Cooperative Procurements): A question was raised regarding whether GLWA Board approval is required for all intergovernmental agreements. Based on state law, approval of intergovernmental agreement depends on the purpose of the agreement. For example, the Intergovernmental Transfers of Functions and Responsibilities Act requires the governing body approve the intergovernmental agreement. MCL 124.531. Since federal or state law prevails if there was a conflict with the Policy, it is recommended that the policy be silent on the matter with the evaluation of each intergovernmental arrangement be evaluated on its own merits. For example, a cooperative purchase of equipment f...
Click here for full text