Title
Proposed Amendment No. 2
Contract No. GLWA-CS-300
Financial Automation Solution Services
O&M
Body
Agenda of: March 23, 2022
Item No.: 2022-099
Amount: Original Contract $573,601.12
Amendment No. 1 218,403.10
Proposed Amendment No. 2 388,367.55
Total Revised Contract $1,180,371.77
TO: The Honorable
Board of Directors
Great Lakes Water Authority
FROM: Suzanne R. Coffey, P.E.
Interim Chief Executive Officer
Great Lakes Water Authority
DATE: March 2, 2022
RE: Proposed Amendment No. 2
Contract No. GLWA-CS-300
Financial Automation Solution Services
Vendor: Tagetik North America, LLC
MOTION
Upon recommendation of Jeffrey E. Small, Chief Information Officer, the Board of Directors (Board) of the Great Lakes Water Authority (GLWA), authorizes the Interim Chief Executive Officer (ICEO) to enter into Contract No. GLWA-CS-300, Proposed Amendment No. 2, "Financial Automation Solution Services" with Tagetik North America, LLC, at an increased cost of $388,367.55 for a total cost not to exceed $1,180,371.77 and for an increased duration of three years for a total duration of six years; and authorizes the ICEO to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND
The primary financial system, BS&A, was implemented at the start of GLWA's operations in 2016. BS&A has a limited capacity for financial and budget reporting and does not meet GLWA's ongoing business needs. Tagetik's Financial Automation Solution was selected through an open competitive solicitation process with contract execution completed in March 2019 to improve our budgeting process and expand reporting capability. A contract amendment added enhanced reporting for accounts payable, purchase order, fixed asset, cash receipting, utility billing, cost of services, and administrative cost allocations. This system will be replaced with the new Workday Enterprise Resource Planning (ERP) system.
JUSTIFICATION
This amendment wil...
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