Title
Requisition Nos. 2101347-1 & 2101347-2/REQ-0000008
Project Management Information System Subscription and Implementation Services
O&M
Body
Agenda of: November 21, 2024
Item No.: 2024-384
Amount: $7,930,757.00
TO: The Honorable
Board of Directors
Great Lakes Water Authority
FROM: Suzanne R. Coffey, P.E.
Chief Executive Officer
Great Lakes Water Authority
DATE: November 1, 2024
RE: Requisition Nos. 2101347-1 & 2101347-2/REQ-0000008
Project Management Information System Subscription and Implementation Services
Vendor: Kahua, Inc.
Status: New Contract
MOTION
Upon recommendation of Jeffrey E. Small, Chief Information Officer, the Board of Directors (Board) of the Great Lakes Water Authority (GLWA), authorizes the Chief Executive Officer (CEO) to enter into a contract with Kahua, Inc. for "Project Management Information System Subscription Services" (Requisition No. 2101347-1/REQ-0000008) at a cost not to exceed $4,780,757.00 for a duration of seven (7) years; and "Project Management Information System Implementation Services" (Requisition No. 2101347-2/REQ-0000008) with Kahua, Inc., at a cost not to exceed $3,150,000.00 for a duration of seven (7) years; and authorizes the CEO to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND
Currently, GLWA uses a combination of a custom-built portal, SharePoint, and other software to manage the Capital Improvement Program (CIP) including the planning, engineering, and construction phases. These platforms are not well-integrated with each other resulting in inefficiencies and manual work, and they are not integrated at all with GLWA's Workday Enterprise Resource Planning (ERP) system for finance and procurement aspects of the CIP delivery. The Project Management Information System (PMIS) will be used for developing the CIP Plan, managing capital programs and projects, and collaborating with consultants and contractors through design and construction. The PMIS w...
Click here for full text