Title
Proposed Amendment No. 2
Contract No. 1802170/SCN-0000140
Fleet Management Services
O&M
Body
Agenda of: December 11, 2024
Item No.: 2024-409
Amount: Original Contract $9,232,500.00
Amendment No. 1 4,200,000.00
Proposed Amendment No. 2 500,000.00
Total Contract Amount $13,932,500.00
TO: The Honorable
Board of Directors
Great Lakes Water Authority
FROM: Suzanne R. Coffey, P.E.
Chief Executive Officer
Great Lakes Water Authority
DATE: December 2, 2024
RE: Proposed Amendment No. 2
Contract No. 1802170/SCN-0000140
Fleet Management Services
Vendor: Enterprise Fleet Management
Status: Amendment/Change Order
MOTION
Upon recommendation of Cheryl Porter, Chief Operating Officer - Water and Field Services, the Board of Directors (Board) of the Great Lakes Water Authority (GLWA), authorizes the Chief Executive Officer (CEO) to enter into Contract No. 1802170/SCN-0000140, Proposed Amendment No. 2, "Fleet Management Services" with Enterprise Fleet Management, at an increased cost of $500,000.00 for a total cost not to exceed $13,932,500.00 and an increased duration of three (3) months for a total duration of five (5) years and three (3) months; and authorizes the CEO to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND
GLWA operates a fleet of approximately 379 vehicles, with around 360 actively in use. At present, the fleet is managed under an Enterprise Fleet Management contract. GLWA aims to ensure the continued provision of comprehensive fleet management services for the vehicles currently in operation while the new contract undergoes the award process.
JUSTIFICATION
A temporary provision is needed to ensure that financial obligations are met, and services continue uninterrupted while the new contract with Enterprise Fleet Management is being finalized. There is a funding/timing shortfall for this contract caused by several items that were unforeseen during the Req...
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