Title
GLWA Costs for DWSD Shared Services for Capital Improvements
Body
Agenda of: May 22, 2024
Item No.: 2024-164
Amount: $3,922,486.00
TO: The Honorable
Board of Directors
Great Lakes Water Authority
FROM: Suzanne R. Coffey, P.E.
Chief Executive Officer
Great Lakes Water Authority
DATE: April 26, 2024
RE: GLWA Costs for DWSD Shared Services for Capital Improvements
Vendor: DWSD for Capital Improvements (Shared Services)
MOTION
Upon recommendation of Cheryl Porter, Chief Operating Officer - Water and Field Services, the Board of Directors (Board) of the Great Lakes Water Authority (GLWA), authorizes the Chief Executive Officer (CEO) to approve payment for, "GLWA Costs for Detroit Water and Sewerage Department (DWSD) Shared Services Capital Improvements" with DWSD, at a cost not to exceed $3,922,486.00; and authorizes the CEO to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND
GLWA and DWSD have a Shared Services Agreement (SSA) to facilitate and enhance the efficiency of operations. One of the services was for Shared Facilities Cost (OPS-006). This agreement was for shared costs associated with GLWA's use of the Main Office Building (MOB) and Central Services Facility (CSF). GLWA's share of costs at MOB is 50% and at CSF is 33%.
In April 2023, DWSD provided GLWA with the costs of the Shared Facilities for Fiscal Year (FY) 2021 and 2022. Included in these costs were three (3) capital improvements. These improvements were heating ventilation and air conditioning (HVAC) units, partial roof replacement at CSF, and elevator replacement at MOB.
As soon as it was identified that there were capital improvements, GLWA requested additional information about the costs. In October 2023, full costs and documentation were provided to GLWA.
Per this SSA (OPS-006) "Any capital improvements to the Randolph and Huber facilities...that exceed $100,000.00 shall be approved by the Director and the CEO." GLWA ...
Click here for full text