Title
Proposed Amendment No. 1
Contract No. 1904219-1
Enterprise Asset Management System Implementation Services
O&M
Body
Agenda of: September 25, 2024
Item No.: 2024-289
Amount: Original Contract $4,602,960.00
Proposed Amendment No. 1 811,900.00
Total Contract Amount $5,414,860.00
TO: The Honorable
Board of Directors
Great Lakes Water Authority
FROM: Suzanne R. Coffey, P.E.
Chief Executive Officer
Great Lakes Water Authority
DATE: August 30, 2024
RE: Proposed Amendment No. 1
Contract No. 1904219-1
Enterprise Asset Management System Implementation Services
Vendor: NEXGEN Utility Management, Inc
MOTION
Upon recommendation of Jeffrey E. Small, Chief Information Officer, the Board of Directors (Board) of the Great Lakes Water Authority (GLWA), authorizes the Chief Executive Officer (CEO) to enter into Contract No. 1904219-1, Proposed Amendment No. 1, "Enterprise Asset Management System Implementation Services" with NEXGEN Utility Management, Inc, at an increased cost of $811,900.00 for a total cost not to exceed $5,414,860.00 and an increased duration of 1,461 days for a total duration of 2,556 days; and authorizes the CEO to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND
To reduce the magnitude and breadth of overall change in GLWA processes introduced with the newly launched Workday HCM and FINS implementations in December 2023 and July 2024, respectively the go-live date for NEXGEN was moved back eight months from March 2024 to November 2024. The original contract end date of November 30, 2024 does not allow for an adequate post-go live stabilization period given the new go-live date of November 4, 2024. Additionally, there will be an ongoing need for NEXGEN implementation services related to both Workday and the upcoming Project Management Information System (PMIS).
JUSTIFICATION
The amended date allows fo...
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