Title
Contract No. 2303882
Sewer Meter Analysis & Support Services
O&M
Body
Agenda of: September 25, 2024
Item No.: 2024-290
Amount: $4,321,368.00
TO: The Honorable
Board of Directors
Great Lakes Water Authority
FROM: Suzanne R. Coffey, P.E.
Chief Executive Officer
Great Lakes Water Authority
DATE: August 30, 2024
RE: Contract No. 2303882
Sewer Meter Analysis & Support Services
Vendor: Wade Trim Associates, Inc.
MOTION
Upon recommendation of Jody Caldwell , Chief Planning Officer, the Board of Directors (Board) of the Great Lakes Water Authority (GLWA), authorizes the Chief Executive Officer (CEO) to enter into Contract No. 2303882, “Sewer Metering Analysis & Support Services” with Wade Trim Associates, Inc., at a cost not to exceed $4,321,368.00 for a duration of Six (6) years; and authorizes the CEO to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND
Regional wastewater flows and contributions from member partners have been evaluated since 1991. The metering network consists of 28 member partners metering locations, 17 system metering locations, and approximately 70 meters. The sewer metering system is essential for determining a member partner’s share and resultant sewage disposal charges. To ensure accurate billing practices, the metering system must be continuously maintained, monitored and updated to account for technology and utility changes.
Historically, contracts such as this have provided specialized assistance to GLWA to perform sewer meter program management, data verification, data analysis, annual flow balance reports, sewer shares support, and Wastewater Analytics Task Force (WATF) support. The Wastewater Analytics, Planning and Metering Group is responsible for GLWA’s sewer meter network. Contract No. 2303882 Sewer Metering Support Services, coordinates with Contract No. 2202956 for meter maintenance, and Contract No. 2003785 for dye dilution testing. The combination of contracts provides for comprehensive meter evaluation and analysis, operations and maintenance, and calibration services.
JUSTIFICATION
This contract augments GLWA team member expertise by providing program management and WATF support, meter verification and maintenance support, data analysis and operations support, machine learning and artificial intelligence support, and other related engineering services. Program management is the process of managing all aspects within this contract and coordinating with the related projects. This contract serves a strategic role within the WATF program by presenting analytical results to member partners and providing technical support. Meter verification and maintenance support provides quality assurance and quality control processes to the data evaluation procedure. Data anomalies are communicated to identify potential meter issues and recommendations for dye testing or replacement. Data analysis and operations support is focused on improving the data collection and evaluation process to improve upon the efficiency, accuracy, and accountability of the process. Machine learning and artificial intelligence support provides an evaluation of data analytics solutions for the detection of data anomalies in support of meter verification and calibration procedures. Additionally, this contract provides specialized engineering services when the need arises. It is important for GLWA to have a robust and high-quality sewer metering program because data from the meter network is used to diagnose the system on an ongoing basis and is used in a variety of important initiatives such as updates of the sewer share calculations, master planning, and modeling for wet weather operations.
FINANCIAL PLAN IMPACT
Summary: Sufficient funds are provided in the financial plan for this contract. Funding for FY 2030 will be requested in the current budget cycle.
Funding Source: Operations & Maintenance (O&M) Budget
Cost Center(s): Systems Planning & Development (886100)
Expense Type:
Contractual Operational Services Sewer Only (5910-886100.000-617902)
Estimated Cost by Year and Related Estimating Variance: See table below:
Fiscal Year Amount
FY 2025 Budget (Prorated) $ 525,000.00
FY 2026 Financial Plan $ 760,000.00
FY 2027 Financial Plan $ 800,000.00
FY 2028 Financial Plan $ 800,000.00
FY 2029 Financial Plan $ 800,000.00
FY 2030 Financial Plan $ 800,000.00
Financial Plan Forecast Estimate $4,485,000.00
Total Contract Value $4,321,368.00
Variance Positive / (Negative) $ 163,632.00
COMMITTEE REVIEW
This item was presented to the Operations and Resources Committee at its meeting on September 11, 2024. The Operations and Resources Committee unanimously recommended that the GLWA Board adopt the resolution as presented.
SHARED SERVICES IMPACT
This item does not impact the shared services agreement between GLWA and DWSD.