Title
Proposed Amendment No. 3
Contract No. 2100340/SCN-0000315
Elevator and Escalator Maintenance, Repair, and Services
O&M
Body
Agenda of: September 23, 2026
Item No.: 2026-357
Amount: Original Contract $6,440,000.00
Amendment No. 1 406,850.00
Amendment No. 2 419,055.00
Proposed Amendment No. 3 0.00
Contract Amount $7,265,905.00
TO: The Honorable
Board of Directors
Great Lakes Water Authority
FROM: Suzanne R. Coffey, P.E.
Chief Executive Officer
Great Lakes Water Authority
DATE: August 28, 2026
RE: Proposed Amendment No. 3
Contract No. 2100340/SCN-0000315
Elevator and Escalator Maintenance, Repair, and Services
Vendor: Kone, Inc.
Status: Amendment/Change Order
MOTION
Upon recommendation of Cheryl Porter, Chief Operating Officer - Water and Field Services, the Board of Directors (Board) of the Great Lakes Water Authority (GLWA), authorizes the Chief Executive Officer (CEO) to enter into Contract No. 2100340/SCN-0000315, Proposed Amendment No. 3, “Elevator and Escalator Maintenance, Repair, and Services” with Kone, Inc., with no increase in cost for a total cost not to exceed $7,265,905.00 and an increased duration of one (1) year for a total duration of five (5) years; and authorizes the CEO to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND
GLWA currently has 38 elevators and lifts at multiple sites. In May 2022, GLWA solicited proposals for our “Elevator Preventative Maintenance and Repair” services. Two vendors responded to the Request for Proposals (RFP) - one of whom, during the Procurement Process, was classified as unresponsive (the vendor did not return all the paperwork necessary and did not fill out everything properly to be considered responsive) by our Procurement Group. Therefore, GLWA entered negotiations with the remaining eligible bidder. During the evaluation and negotiations process, KONE, Inc. proposed and GLWA agreed to utilize the “OMNIA Partners - U.S. Communities Master Agreement EV2516 for Elevator and Escalator Maintenance and Services” co-operative agreement. On October 26, 2022, GLWA entered into a four-year agreement with KONE, Inc. via an addendum to the co-operative agreement. The initial term of the agreement was two years with two (2) one-year renewal periods. Amendment No. 1 was executed on April 16, 2024, and exercised the first renewal term which extended the agreement to October 31, 2025. Amendment No. 2 was executed on April 30, 2025, and exercised the second renewal term which extended the agreement to October 31, 2026. This proposed amendment will add another renewal term to the co-operative agreement to extend the agreement to a fifth year with no additional funds required.
JUSTIFICATION
This Proposed Amendment No. 3 is necessary for the continuation and continuity of services for preventative maintenance, repair, and modernization program for all 38 GLWA elevators and lifts enterprise wide. GLWA’s aging elevator inventory continues to present significant maintenance issues. This current contract allows us to repair and modernize our highest priority elevators. This Amendment No. 3 will allow GLWA to continue services until a new RFP is developed.
PROJECT MANAGEMENT STATUS
Original Contract Time 2 years (11/01/2022 - 10/31/2024)
Amendment No. 1 1 year (11/01/2024 - 10/31/2025)
Amendment No. 2 1 year (11/01/2025 - 10/31/2026)
Proposed Amendment No. 3 1 year (11/01/2026 - 10/31/2027)
New Contract Time 5 years (11/01/2022 - 10/31/2027)
PROJECT ESTIMATE
Original Contract Price $6,440,000.00
Amendment No. 1 406,850.00
Amendment No. 2 419,055.00
Proposed Amendment No. 3 0.00
New Contract Total $7,265,905.00
FINANCIAL PLAN IMPACT
The proposed amendment with Kone, Inc. encompasses both Operations & Maintenance and Improvements & Extensions expense. It is for time extension only with no increase in cost. The FY 2027 to FY 2028 financial plan was based on the analysis of prior service over past fiscal years. Should this contract be utilized to its maximum value, the value of the contract will exceed the current financial plan. If a budget amendment is needed, it will first offset positive variances of other contractual services from Facility Operations and then from the unallocated reserve.
Funding Source: Operations & Maintenance (O&M)
Improvements and Extensions (I&E) Budget
Cost Center(s): 882141 Springwells Water Plant
882151 Northeast Water Plant
882421 Facility Operations
892221 Wastewater Operations
892223 Wastewater Primary Process
892345 Conner Pumping Station
892352 Woodmere Pumping Station
Expense Type(s): Capital Outlay over $5k(I&E-Capitalized) (SPE000052)
Contract Services-Building Maintenance (SPE000063)
Contractual Buildings & Grounds Maint (SPE000065)
Contractual Operating Services (SPE000067)
Equipment Repairs & Maintenance (SPE000129)
Estimated Cost by Year and Related Forecast Variance: See table below.
Fiscal Year Amount
FY 2023 Amended Budget $ 98,733.72
FY 2024 Amended Budget 666,585.59
FY 2025 Amended Budget 1,291,042.15
FY 2026 Amended Budget 1,879,431.14
FY 2027 Budget 2,212,000.00
FY 2028 Financial Plan (Prorated) 436,700.00
Financial Plan Forecast $6,584,492.60
Proposed Contract Amount $7,265,905.00
Variance (positive/ (negative)) ($ 681,412.40)
COMMITTEE REVIEW
This item was presented to the Operations and Resources Committee at its meeting on September 9, 2026.
SHARED SERVICES IMPACT
This item does not impact the shared services agreement between GLWA and DWSD.