Title
Contract No. 2201848
Wholesale Water Meter Pit Rehabilitation and Meter Replacement Phase II
CIP #170904 / BCE Score: 95.7
Body
Agenda of: July 26, 2023
Item No.: 2023-255
Amount: $15,679,152.00
TO: The Honorable
Board of Directors
Great Lakes Water Authority
FROM: Suzanne R. Coffey, P.E.
Chief Executive Officer
Great Lakes Water Authority
DATE: June 30, 2023
RE: Contract No. 2201848
Wholesale Water Meter Pit Rehabilitation and Meter Replacement Phase II
Vendor: LGC Global, Inc.
MOTION
Upon recommendation of Jody Caldwell, Chief Planning Officer, the Board of Directors (Board) of the Great Lakes Water Authority (GLWA), authorizes the Chief Executive Officer (CEO) to enter into Contract No. 2201848, “Wholesale Water Meter Pit Rehabilitation and Meter Replacement Phase II” with LGC Global, Inc., at a cost not to exceed $15,679,152.00 for a duration of five (5) years; and authorizes the CEO to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND
The Great Lakes Water Authority (GLWA) operates 291 wholesale water metering locations to collect flow data for proper billing and analysis of the water system.
Reliable and accurate metering of the wholesale usage is critical for billing the wholesale member partners in a fair and equitable manner. GLWA’s Systems Analytics and Meter Operations Group (“Group”) has a primary mission to monitor, measure, report and analyze flows in GLWA’s water and sewer systems. This Group is also heavily involved in GLWA’s Member Outreach program and supports GLWA’s System Control Center Group and Financial Services Area.
A capital improvement program for wholesale water meter pit rehabilitation and meter replacement was launched by GLWA in 2018. From November 2018 until May 2023, the first contract in the series, GLWA-CON-285, was in effect. A total of 57 meter pit locations received the metering instrumentation update, meter pit rehabilitation, and meter cabinet rehabilitation under GLWA-CON-285. A total of 58 meter pit locations will receive the same services under this proposed contract. Additionally, the remaining 233 metering locations will receive emergency and corrective maintenance under this contract.
JUSTIFICATION
It is critical for GLWA to have a robust and high-quality water metering program. Accurate metering increases customer confidence and bills the customers in a fair and equitable manner. Water meter data is also utilized to diagnose the system on an ongoing basis both internally and externally. Data from the water metering network provides GLWA’s Systems Control Center with critical flow and pressure information throughout the region to ensure proper system operations. In addition, the data is utilized for water master planning and modeling.
As water usage declines regionally and nationally, there are GLWA water meters that are oversized for the demand which can decrease accuracy. Meter vaults have also degraded in the harsh environments and need to be rehabilitated to ensure safe working conditions and to ensure data reliability. The services that will be provided in this contract are necessary to improve metering technologies and meter vaults. Additionally, this contract gives GLWA the flexibility to bring on additional resources when emergencies and/or the need for the replacement of meters arise.
FINANCIAL PLAN IMPACT
Summary: Sufficient funds are provided in the financial plan for this project.
Funding Source: Water Construction Fund
Cost Center: Water Field Engineering
Expense Type: Construction (5519-882411.000-616900-170904)
Estimated Cost by Year and Related Estimating Variance: See table below.
Fiscal Year
FY 2024 Plan $ 1,600,000.00
FY 2025 Plan 3,598,000.00
FY 2026 Plan 3,598,000.00
FY 2027 Plan 3,598,000.00
FY 2028 Plan 3,607,000.00
Financial Plan Estimate $ 16,001,000.00
Proposed Contract Award 15,679,152.00
Estimating Variance $ 321,848.00
COMMITTEE REVIEW
This item was presented to the Operations and Resources Committee at its meeting on July 12, 2023. The Operations and Resources Committee unanimously recommended that the GLWA Board adopt the resolution as presented.
SHARED SERVICES IMPACT
This item does not impact the shared services agreement between GLWA and DWSD.