Title
Requisition No. REQ-0000018
Springwells and Northeast Water Treatment Plants SCADA Network Upgrades
CIP #170306 / BCE: N/A
Body
Agenda of: March 26, 2025
Item No.: 2025-070
Amount: $6,101,296.00
TO: The Honorable
Board of Directors
Great Lakes Water Authority
FROM: Suzanne R. Coffey, P.E.
Chief Executive Officer
Great Lakes Water Authority
DATE: March 3, 2025
RE: Requisition No. REQ-0000018
Springwells and Northeast Water Treatment Plants SCADA Network Upgrades
Vendor: Process Control & Instrumentation (PCI), LLC
Status: New Contract/PO
MOTION
Upon recommendation of Cheryl Porter, Chief Operating Officer - Water and Field Services, the Board of Directors (Board) of the Great Lakes Water Authority (GLWA), authorizes the Chief Executive Officer (CEO) to enter into Requisition No. REQ-0000018, “Springwells and Northeast Water Treatment Plants SCADA Network Upgrades” with Process Control & Instrumentation (PCI), LLC, at a cost not to exceed $6,101,296.00 for a duration of 467 days; and authorizes the CEO to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND
GLWA recognizes the importance of automation systems to achieve its continued vision of reliability and quality water service to its member partners. A rigorous and detailed condition assessment of existing instrumentation and control and supervisory control and data acquisition (SCADA) assets was performed at each of the water treatment facilities under Contract No. CS-108. The assessments identified several opportunities for improvement that, left in current conditions, pose challenges such as limited system integration, increased cybersecurity vulnerabilities, and inefficient data processing.
JUSTIFICATION
SCADA Network Upgrade will enhance efficiency, security and regulatory compliance throughout GLWA water treatment plants. Updated SCADA systems improve real-time monitoring, faster response times to any anomalies and reduce downtime, lessening disruption to service and monitoring. Additionally, SCADA Network upgrades will improve automation, data analytics, energy use and overall plant performance, providing for cost savings and water quality over time.
FINANCIAL PLAN IMPACT
Summary: Sufficient funds are provided in the financial plan for this project.
Funding Source: 5519 - Water Construction Fund
Cost Center: 880000 - Capital Improvement Fund
Expense Type: 616900 - Construction
Estimated Cost by Year and Related Estimating Variance: See table below.
Fiscal Year
FY 2025 Planned Spend $ 1,439,000.00
FY 2026 Planned Spend 2,941,000.00
FY 2027 Planned Spend 630,000.00
Financial Plan Estimate $ 5,010,000.00
Proposed Contract Award 6,101,296.00
Estimating Variance $ (1,091,296.00)
FY 2025 Plan Spend per CIP $ 1,439,000.00
FY 2025 Plan Spend adjusted for award value 1,220,300.00
FY 2025 Estimating Variance $ 218,700.00
A budget amendment will be made to return the estimating variance for FY25 of $218,700.00 back to Capital Reserves. The 2026-2030 CIP Draft 2 Plan document has a total $5,010,000.00 allocated for the proposed contract’s construction phase. The balance of the estimating variance will be adjusted for in the future CIP Plan documents.
COMMITTEE REVIEW
This item was presented to the Operations and Resources Committee at its meeting on March 12, 2025. The Operations and Resources Committee unanimously recommended that the GLWA Board adopt the resolution as presented.
SHARED SERVICES IMPACT
This item does not impact the shared services agreement between GLWA and DWSD.