Title
Proposed Amendment No. 4
Contract No. 1900995/SCN-0000099
Maintenance and Repair of Electrical Equipment
O&M
Body
Agenda of: May 27, 2026
Item No.: 2026-169
Amount: Original Amount $5,717,480.00
Amendment No. 1 0.00
Amendment No. 2 1,963,001.47
Amendment No. 3 2,021,891.51
Proposed Amendment No. 4 920,000.00
Total Contract Amount $10,622,372.98
TO: The Honorable
Board of Directors
Great Lakes Water Authority
FROM: Suzanne R. Coffey, P.E.
Chief Executive Officer
Great Lakes Water Authority
DATE: April 29, 2026
RE: Proposed Amendment No. 4
Contract No. 1900995/SCN-0000099
Maintenance and Repair of Electrical Equipment
Vendor: Motor City Electric
Status: Amendment/Change Order
MOTION
Upon recommendation of Navid Mehram, Chief Operating Officer - Wastewater Operating Services, the Board of Directors (Board) of the Great Lakes Water Authority (GLWA), authorizes the Chief Executive Officer (CEO) to enter into Contract No 1900995/SCN-0000099), Proposed Amendment No. 4, “Maintenance and Repair of Electrical Equipment” with Motor City Electric, at an increased cost of $920,000.00 for a total cost not to exceed $10,622,372.98 and an increased duration of 158 days for a total duration of 2,163 days; and authorizes the CEO to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND
GLWA operates many switchgear, transformers, and other electrical power equipment throughout its 43 facilities. The facilities included are nine (9) combined sewer overflow facilities, five (5) water treatment plants, nineteen (19) treated water booster stations, nine (9) stormwater and wastewater pumping stations and the Water Resource Recovery Facility. Each of these facilities includes electrical substations, ranging from one at a small facility to dozens at a large facility. The electrical substations operate high voltage electrical equipment that distributes power to our conveyance and treatment system from utility sources and emergency generators. This equipment requires frequent preventative and predictive maintenance to ensure the reliability of power supply to GLWA facilities for uninterrupted operations.
JUSTIFICATION
GLWA has a large power distribution system that supplies the power to operate the facilities that provide drinking water and wastewater treatment. Each process site has a system of transformers, switchgear and other electrical power equipment that feeds critical equipment necessary for GLWA to achieve its operational goals. This complex system of electrical devices requires specialized maintenance and repair beyond the normal scope of work for GLWA staff. A vendor with specialized knowledge of these systems is required to perform preventative and predictive maintenance to ensure these critical assets are properly maintained to allow continued safe and reliable operation with no interruption in the delivery of GLWA's services. A request for bid for a new enterprise contract is currently in process. However, the new contract will not be completed prior to the end date of the current contract. The extension of contract time and funds are necessary for continuity of service until the new contract is awarded.
PROJECT MANAGEMENT STATUS
Original Contract Time 1,277 days (01/25/2021 - 07/25/2024)
Amendment No. 1 0 days
Amendment No. 2 364 days (07/26/2024 - 07/25/2025)
Amendment No. 3 364 days (07/26/2025 - 07/25/2026)
Proposed Amendment No. 4 158days (07/26/2026 - 12/23/2026)
New Contract Time 2,163 days (01/25/2021 - 10/23/2026)
PROJECT ESTIMATE
Original Contract Price $5,717,480.00
Amendment No. 1 0.00
Amendment No. 2 1,963,001.47
Amendment No. 3 2,021,891.51
Proposed Amendment No. 4 920,000.00
New Contract Total $10,622,372.98
FINANCIAL PLAN IMPACT
The contract for maintenance and repair of electrical equipment covers both water and wastewater facilities. The current FY 2026 and five-year financial plan was based on previous experience and work performed. The value of the contract exceeds the current financial plan in total. The use of this service may vary by year; therefore, budget amendments may be required for this project. First offsetting other positive variances within contractual services or repairs and maintenance budgets, then from the unallocated reserve.
Funding Source: Operations and Maintenance budget (5960 and 5910)
Cost Center: Water Director (882101)
Water Treatment Plants - Five Plants (882131-882171)
Water Booster Stations - 18 stations (882321-882340)
Field Service Operations (882431)
Wastewater Director (892201)
Combined Sewer Overflow (892270)
Combined Sewer Overflow Facilities - Nine facilities (892271-892279)
Sewage Pumping Stations - Ten stations (892342-892352)
Expense Type: Contractual Operating Services
Equipment Repairs and Maintenance
Estimated Cost by Year and Related Forecast Variance:
Fiscal Year Amount
FY 2021 Amended Budget $71,585.07
FY 2022 Amended Budget $1,361,316.13
FY 2023 Amended Budget $1,699,681.00
FY 2024 Amended Budget $1,750,853.63
FY 2025 Amended Budget $2,276,282.14
FY 2026 Budget $1,866,500.00
FY 2027 Budget (Prorated) $666,212.33
Total Financial Plan $9,692,430.30
Maximum Requisitions $10,622,372.98
Forecast Variance (Negative)/Positive ($929,942.68)
COMMITTEE REVIEW
This item was presented to the Operations and Resources Committee at its meeting on May 13, 2026.
SHARED SERVICES IMPACT
The proposed procurement of this item will be shared by the GLWA and DWSD as outlined in the Shared Services Agreement OPS-008.