Title
Proposed Change Order No. 3
Contract No. 2302932/SCN-0000231
Emergency Incineration C-11 Conveyor System Fire Protection Improvements
I&E
Body
Agenda of: December 10, 2025
Item No.: 2025-406
Amount: Original Contract $1,323,000.00
Change Order No. 1 0.00
Change Order No. 2 80,000.00
Proposed Change Order No. 3 0.00
Total Contract Amount $1,403,000.00
TO: The Honorable
Board of Directors
Great Lakes Water Authority
FROM: Suzanne R. Coffey, P.E.
Chief Executive Officer
Great Lakes Water Authority
DATE: December 1, 2025
RE: Proposed Change Order No. 3
Contract No. 2302932/SCN-0000231
Emergency Incineration C-11 Conveyor System Fire Protection Improvements
Vendor: Commercial Contracting Corporation
Status: Amendment/Change Order
MOTION
Upon recommendation of Navid Mehram, Chief Operating Officer - Wastewater Operating Services, the Board of Directors (Board) of the Great Lakes Water Authority (GLWA), authorizes the Chief Executive Officer (CEO) to enter into Contract No. 2302932/SCN-0000231, Proposed Change Order No. 3, “Emergency Incineration C-11 Conveyor System Fire Protection Improvements” with Commercial Contracting Corporation, with no increase in cost for a cost not to exceed $1,403,000.00 and an increased duration of 456 days for a total duration of 1,024 days; and authorizes the CEO to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND
The purpose of the contract is to provide construction services for the pilot phase of fire protection improvements at the Incineration Complex II Facility of the Water Resource Recovery Facility. This includes installing, integrating, and testing various fire detection technologies and constructing a spray nozzle testing skid. The pilot phase will trigger alarm lights rather than fire-preventing misting nozzles, which may be implemented in a future full-scale project.
The original contractual Substantial and Final Completion dates were extended in Change Order No. 1 due to longer lead time for equipment.
The Substantial Completion and Final Completion dates were again extended, and the Contract Completion date was also extended, in Change Order No. 2, due to adverse weather conditions, and coordination with other construction contracts which impacted the progress on site.
This Proposed Change Order No. 3 extends the Final Completion date and the Contract Completion date. The reason for the time extension is to allow Commercial Contracting Corporation to re-execute the Site Acceptance Tests (SAT) for the CTI Cables, Fiber Optic Cables, and Flame Detectors systems to collect important data that were not collected during the first SAT test, and to satisfy the Contract requirement to provide maintenance and repair for the installed systems during the pilot testing period of one (1) year at no additional cost to the contract.
JUSTIFICATION
An extension in project’s Final Completion milestone date and Contract Completion date is needed to allow enough time to re-execute SAT, provide training, and support the maintenance and repair of the equipment during the pilot testing period of one (1) year, and to ensure proper closeout for the project.
PROJECT MANAGEMENT STATUS
Original Contract Time 274 days (06/10/2024 - 03/10/2025)
Change Order No. 1 111 days (03/11/2025 - 06/30/2025)
Change Order No. 2 183 days (07/01/2025 - 12/31/2025)
Proposed Change Order No. 3 456 days (12/31/2025 - 03/31/2027)
New Contract Time 1,024 days (06/10/2024 - 03/31/2027)
PROJECT ESTIMATE
Original Contract Price $1,323,000.00
Change Order No. 1 0.00
Change Order No. 2 80,000.00
Proposed Change Order No. 3 0.00
New Contract Total $1,403,000.00
FINANCIAL PLAN IMPACT
Summary: There are sufficient funds in the financial plan to cover the maximum value of the contract for this project.
Funding Source: Improvement and Extension (I&E) - 5404
Cost Center: Wastewater Incineration Process (892226)
Expense Type: Capital Outlay over $5k (I&E-Capitalized) (901100)
Estimated Cost by Year and Related Forecast Variance:
Fiscal Year Amount
FY 2024 Amended Budget $0.00
FY 2025 Amended Budget $652,726.12
FY 2026 Plan $965,000.00
FY 2027 Forecast (Prorated) $507,375.00
Total Financial Plan $2,125,101.12
Maximum Contract $1,403,000.00
Variance (positive/(negative)) $722,101.12
COMMITTEE REVIEW
This item was presented to the Operations and Resources Committee at its meeting on December 10, 2025.
SHARED SERVICES IMPACT
This item does not impact the shared services agreement between GLWA and DWSD.