Title
Proposed Amendment No. 2
Contract No. GLWA-CS-272/SCN-0000359
Capital Improvement Program Delivery
O&M
Body
Agenda of: November 20, 2025
Item No.: 2025-359
Amount: Original Contract $54,934,034.00
Amendment No. 1 0.00
Proposed Amendment No. 2 0.00
Total Contract Amount $54,934,034.00
TO: The Honorable
Board of Directors
Great Lakes Water Authority
FROM: Suzanne R. Coffey, P.E.
Chief Executive Officer
Great Lakes Water Authority
DATE: October 24, 2025
RE: Proposed Amendment No. 2
Contract No. GLWA-CS-272/SCN-0000359
Capital Improvement Program Delivery
Vendor: AECOM Great Lakes, Inc.
Status: Amendment/Change Order
MOTION
Upon recommendation of Jody Caldwell, Chief Planning Officer, the Board of Directors (Board) of the Great Lakes Water Authority (GLWA), authorizes the Chief Executive Officer (CEO) to enter into Contract No. GLWA-CS-272/SCN-0000359, Proposed Amendment No. 2, “Capital Improvement Program Delivery” with AECOM Great Lakes, Inc., with no increase in cost for a total cost not to exceed $54,934,034.00 and an increased duration of three (3) years for a total duration of ten (10) years; and authorizes the CEO to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND
GLWA’s Capital Improvement Program (CIP) group continues to advance efforts to standardize, optimize, and streamline CIP delivery. The current CIP Delivery contract with AECOM Great Lakes, Inc. was originally established for four (4) years, from May 20, 2019, through May 19, 2023, and was previously extended to May 19, 2026.
The existing contract balance remains sufficient to support ongoing activities without an increase in cost. Activities driving the requested extension include: (1) tasks associated with the implementation of Kahua, GLWA’s new cloud-based Project Management Information System (PMIS), (2) tasks related to project controls and reporting, and (3) tasks related to CIP support services.
JUSTIFICATION
To allow for completion of activities associated with the Kahua PMIS data integration and implementation, a three-year time-only extension, through May 19, 2029, is requested.
AECOM continues to provide critical program management services in support of the PMIS implementation and transition out of current CIP portal, including project administration, project controls and reporting, limited CIP support. The additional contract term will ensure alignment of these efforts with the Kahua implementation final schedule and the transition of CIP delivery processes from AECOM supported systems into the new PMIS system environment. The goal is to allow for the transition to occur without any major interruptions to the FY 28-32 CIP development cycle.
No increase in contract funding is requested currently, as the existing balance is anticipated to cover the continuation of these tasks.
PROJECT MANAGEMENT STATUS
Original Contract Time 4 Years (05/20/2019 - 05/19/2023)
Amendment No. 1 3 Years (05/20/2023 - 05/19/2026)
Proposed Amendment No. 2 3 Years (05/20/2026 - 05/19/2029)
New Contract Time 10 Years (05/20/2019 - 05/19/2029)
PROJECT ESTIMATE
Original Contract Price $54,934,034.00
Amendment No. 1 0.00
Proposed Amendment No. 2 0.00
New Contract Total $54,934,034.00
FINANCIAL PLAN IMPACT
Summary: Sufficient funds are provided in the financial plan for this project.
Funding Source: Water Construction Fund (5519) /
Water-Operating (O&M) Fund (5910)
Cost Center: Water Engineering / Centralized Services
Expense Type: Construction (5519-882111 - 601998-399900) /
Contractual Professional Services (5910-886601)
COMMITTEE REVIEW
This item was presented to the Operations and Resources Committee at its meeting on November 12, 2025. The Operations and Resources Committee unanimously recommended that the GLWA Board adopt the resolution as presented.
SHARED SERVICES IMPACT
This item does not impact the shared services agreement between GLWA and DWSD.