Title
Proposed Amendment No. 1
Contract No. 2103347/SCN-0000343
2023 Task Order Engineering Services
O&M
Body
Agenda of: September 24, 2025
Item No.: 2025-281
Amount: Original Contract $10,000,000.00
Proposed Amendment No. 1 1,000,000.00
Total Contract $11,000,000.00
TO: The Honorable
Board of Directors
Great Lakes Water Authority
FROM: Suzanne R. Coffey, P.E.
Chief Executive Officer
Great Lakes Water Authority
DATE: August 28, 2025
RE: Contract No. 2103347/SCN-0000343
2023 Task Order Engineering Services
Vendors: Arcadis of Michigan LLC
Brown and Caldwell LLC
Burns & McDonnell Michigan, Inc.
Hazen and Sawyer
HDR Michigan, Inc.
HNTB Michigan, Inc.
Hubbell, Roth & Clark, Inc.
Stantec Consulting Michigan Inc.
Wade Trim Associates
Status: Amendment/Change Order
MOTION
Upon recommendation of Navid Mehram, Chief Operating Officer - Wastewater Operating Services, the Board of Directors (Board) of the Great Lakes Water Authority (GLWA), authorizes the Chief Executive Officer (CEO) to enter into Contract No. 2103347/SCN No. 0000343, Proposed Amendment No. 1, “2023 Task Order Engineering Services” with various vendors, with an increased cost of $1,000,000.00, for a total cost not to exceed $11,000,000.00 and an increased duration of six (6) years for a total duration of nine (9) years; and authorizes the CEO to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND
The GLWA Board of Directors at its meeting on August 27, 2025, awarded a new set of vendors under the 2025 Task Order Engineering Services (TOES) contract. However, there are existing tasks on the 2023 TOES contract that are in various stages of design and construction assistance that need to be fully supported until those projects are completed all the way through design and construction. The intent of this Amendment No. 1 is to extend the contract end date of all original TOES consultants’ contracts to the same final end date that coincides with the date we expect the last project to be completed (construction of a TOES design task). As individual consultants’ projects are completed, we will close those individual contracts out earlier if possible. No new tasks will be created under the 2023 TOES contract. This amendment is only to finish existing tasks started prior to the contract execution of the 2025 TOES Contract start date.
JUSTIFICATION
This Proposed Amendment No. 1 will extend the contract period by six (6) years to January 30, 2032, to facilitate proper completion of design and construction assistance for approximately 21 tasks. This date is anticipated far enough to support potential changes in construction contracts, supply chain delays, or unforeseen conditions such that we do not anticipate another amendment extending this contract longer to continue said support (construction services) to see all tasks to final completion. This proposed amendment also increases the financial capacity of this contract to account for any potential or unforeseen cost changes throughout the revised contract duration related to existing tasks.
PROJECT MANAGEMENT STATUS
Original Contract Time 3 years (01/31/2023 – 01/30/2026)
Proposed Amendment No. 1 6 years (01/31/2026 – 01/30/2032)
New Contract Time 9 years (01/31/2023 – 01/30/2032)
PROJECT ESTIMATE
Original Contract Price $10,000,000.00
Proposed Amendment No. 1 1,000,000.00
New Contract Total $11,000,000.00
FINANCIAL PLAN IMPACT
Summary: The proposed contract will be made available for water and wastewater operations groups for engineering services. The use of this contract will be controlled by the consistent application of current requisition and approval practices; individual engineering projects requested being reviewed against the available budget within each cost center. With these controls in place this contract is within the financial plan.
Funding Source (dependent on task):
Operations and Maintenance Budget (5960 and 5910)
Improvement and Extension Budget (5404 and 5506)
Capital Improvement Plan Budget (5421 and 5519)
Cost Center (dependent on task): Different areas will have this contract available for their use. As noted above, each group will continue to utilize the current requisition process for budget control. These groups, including Water Engineering, Wastewater Engineering, Systems Operations Control, and Facility Operations, will be responsible for controlling their expenditures with their respective budgets.
Expense Type (dependent on task): Contractual Operating Services
Contractual Professional Services
Capital Outlay over $5,000
Construction: Contractual Engineering Service
Construction
Equipment Repairs & Maintenance
Estimated Cost by Year and Related Forecast Variance: As noted above, the services provided under this proposed contract may be used by various groups and funded through various sources. Due to the nature of these projects, specific budget values are not specified in the development of the budgets.
The table below shows the total spend-to-date under this TOES contract through mid-August 2025.
Funding Source Amount Percentage
O&M Tasks $2,546,669.11 44.6%
I&E Tasks $1,246,372.90 21.8%
CIP Tasks $1,912,300.47 33.5%
Total Spend $5,705,342.48 100.0%
COMMITTEE REVIEW
This item was presented to the Operations and Resources Committee at its meeting on September 24, 2025.
SHARED SERVICES IMPACT
The proposed procurement of this item may, depending on the task, be used at facilities covered by a shared services agreement between GLWA and DWSD.