Title
Proposed Amendment No. 4
Contract No. 2000274-1/SCN-0000531
Enterprise Resource Planning (ERP) System Implementation Services
O&M
Body
Agenda of: May 28, 2025
Item No.: 2025-161
Amount: Original Contract Price $6,917,324.44
Amendment No. 1 0.00
Amendment No. 2 0.00
Amendment No. 3 498,550.00
Proposed Amendment No. 4 470,000.00
New Contract Total $7,885,874.44
TO: The Honorable
Board of Directors
Great Lakes Water Authority
FROM: Suzanne R. Coffey, P.E.
Chief Executive Officer
Great Lakes Water Authority
DATE: May 6, 2025
RE: Proposed Amendment No. 4
Contract No. 2000274-1/SCN-0000531
Enterprise Resource Planning (ERP) System Implementation Services
Vendor: Strada U.S. Payroll, LLC
Status: Amendment/Change Order
MOTION
Upon recommendation of Jeffrey E. Small, Chief Information Officer, the Board of Directors (Board) of the Great Lakes Water Authority (GLWA), authorizes the Chief Executive Officer (CEO) to enter into Contract No. 2000274-1/SCN-0000531, Proposed Amendment No. 4, “Enterprise Resource Planning (ERP) System Implementation Services” with Strada U.S. Payroll LLC, at an increased cost of $470,000.00 for a total cost not to exceed $7,885,874.44 with no increase in duration for a total duration of 2,845 days; and authorizes the CEO to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND
GLWA initially implemented Workday’s Enterprise Resource Planning (ERP) system with Alight Solutions LLC (Alight) providing implementation services between 2022 and 2024. In July 2024, Alight sold its Payroll & Professional Services business which operates now as an independent business, Strada U.S. Payroll LLC (Strada). Strada continues to provide payroll and managed services to GLWA via this contract through 2029. As GLWA continues to use and leverage its investment in Workday, additional support from Strada beyond the current statement of work is needed to enhance and extend its functionality and value to GLWA.
JUSTIFICATION
Additional managed services from Strada along with contract contingency are requested to complete configuration of new Workday functionality that is released, implement new Workday products and/or modules, streamline existing and develop new processes, as well as create new reports and integrations. With the ongoing implementation of GLWA’s new Project Management Information System (PMIS), managed services from Strada are necessary to develop and test integrations between the PMIS and Workday. In addition, these services will continue to result in Workday knowledge transfer from Strada to GLWA team members so that GLWA itself can provide more comprehensive support, maintenance and enhancement on-going.
PROJECT MANAGEMENT STATUS
Original Contract Time 2,845 days (03/18/2022 - 12/31/2029)
Amendment No. 1 0 days
Amendment No. 2 0 days
Amendment No. 3 0 days
Proposed Amendment No. 4 0 days
New Contract Time 2,845 days (03/18/2022 - 12/31/2029)
PROJECT ESTIMATE
Original Contract Price $6,917,324.44
Amendment No. 1 0.00
Amendment No. 2 0.00
Amendment No. 3 498,550.00
Proposed Amendment No. 4 470,000.00
New Contract Total $7,885,874.44
FINANCIAL PLAN IMPACT
Summary: Sufficient funds are provided in the financial plan for this contract.
Funding Source: Operations & Maintenance (O&M) Budget
Cost Center(s): Information Technology Enterprise Asset Management Systems
(Centralized Services Cost Center 883351)
Spend Category: Contractional Professional Services (O&M)
Fiscal Year Amount
FY 2022 Budget (Prorated) $ 411,506.00
FY 2023 Budget 730,852.00
FY 2024 Budget 862,682.50
FY 2025 Budget 1,017,525.00
FY 2026 Budget 1,126,162.40
FY 2027 Financial Plan 1,146,304.42
FY 2028 Financial Plan 1,166,976.63
FY 2029 Financial Plan 1,188,191.02
FY 2030 Financial Plan (Prorated) 235,674.47
Financial Plan Forecast $7,885,874.44
Proposed Contract Amount $7,885,874.44
Variance (positive/ (negative)) -
COMMITTEE REVIEW
This item was presented to the Operations and Resources Committee at its meeting on May 14, 2025. The Operations and Resources Committee unanimously recommended that the GLWA Board adopt the resolution as presented.
SHARED SERVICES IMPACT
This item does not impact the shared services agreement between GLWA and DWSD.