Title
Proposed Amendment No. 1
Contract No. 2002946
Environmental Health and Safety Compliance Services
O&M
Body
Agenda of: February 22, 2023
Item No.: 2023-042
Amount: Original Contract $2,000,000.00
Proposed Amendment No. 1 0.00
Total Contract Amount $2,000,000.00
TO: The Honorable
Board of Directors
Great Lakes Water Authority
FROM: Suzanne R. Coffey, P.E.
Chief Executive Officer
Great Lakes Water Authority
DATE: January 30, 2023
RE: Proposed Amendment No. 1
Contract No. 2002946
Environmental Health and Safety Compliance Services
Vendor: NTH Consultants, Ltd.
MOTION
Upon recommendation of William M. Wolfson, Chief Administrative and Compliance Officer, the Board of Directors (Board) of the Great Lakes Water Authority (GLWA), authorizes the Chief Executive Officer (CEO) to enter into Contract No. 2002946, Proposed Amendment No. 1, “Environmental Health and Safety Compliance Services” with NTH Consultants, Ltd., with no increase in cost for a total cost not to exceed $2,000,000.00 and an increased duration of 1 year for a total duration of 3 years; and authorizes the CEO to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND
The Great Lakes Water Authority’s (GLWA) Enterprise Risk Management Safety group is committed to continuously improve environmental health and safety at GLWA and to increase environmental/occupational health and safety awareness for all GLWA, employees, visitors, contractors, and the communities surrounding our facilities. The current environmental safety contract (2002946) has expired after two years. This contract was for $2 million over two years. At the end of the contract period, the spend was less than $500,000.00 over the two-year period.
JUSTIFICATION
This proposed time extension will allow GLWA to continue providing environmental-occupational health and safety consulting, including response services, waste removal and disposal, and regulatory compliance assistance on an as-needed basis for one additional year. The Consultant’s response time for any emergency cleanup work shall be immediate and shall not exceed 24 hours, depending on the size and seriousness of the incident. The Consultant will assist in performing environmental compliance audits of various GLWA facilities, continue to develop and finalize Spill Prevention, Control, and Countermeasures (SPCC) plans, Pollution Incident Prevention (PIP) plans, Process Safety Management (PSM) plans, and Risk Management Plans (RMP) submittals. In addition, the vendor will provide or procure appropriate training by experienced instructors to GLWA personnel to maintain compliance with each plan’s requirements.
PROJECT MANAGEMENT STATUS
Original Contract Time 2 years (01/01/2021 - 12/31/2022)
Proposed Amendment No. 1 1 year (01/01/2023 - 12/31/2023)
New Contract Time 3 years (01/01/2021 - 12/31/2023)
PROJECT ESTIMATE
Original Contract Price $2,000,000.00
Proposed Amendment No. 1 0.00
New Contract Total $2,000,000.00
FINANCIAL PLAN IMPACT
Summary: Sufficient funds are provided in the financial plan for this project.
Funding Source: Operations and Maintenance (O&M) Budget (5910-Water)
Cost Center: Enterprise Risk Management and Safety (Administrative Services Cost Center 883401)
Expense Type: Contractual Operating Services (617900)
This proposed amendment is for an extension of time only. Although the amendment extends the final completion date into FY 2024, there is no substantive financial impact.
COMMITTEE REVIEW
This item was presented to the Operations and Resources Committee at its meeting on February 8, 2023. The Operations and Resources Committee unanimously recommended that the GLWA Board adopt the resolution as presented.
SHARED SERVICES IMPACT
This item does not impact the shared services agreement between GLWA and DWSD.