Title
Requisition No. REQ-0007694
Preventative Maintenance and Repair of Electrical Equipment
O&M
Body
Agenda of: September 23, 2026
Item No.: 2026-354
Amount: $13,762,051.67
TO: The Honorable
Board of Directors
Great Lakes Water Authority
FROM: Suzanne R. Coffey, P.E.
Chief Executive Officer
Great Lakes Water Authority
DATE: August 28, 2026
RE: Requisition No. REQ-0007694
Preventative Maintenance and Repair of Electrical Equipment
Vendor: Motor City Electric Co.
Status: New Contract/PO
MOTION
Upon recommendation of Cheryl Porter, Chief Operating Officer - Water and Field Services, the Board of Directors (Board) of the Great Lakes Water Authority (GLWA), authorizes the Chief Executive Officer (CEO) to enter into Requisition No. REQ-0007694, “Preventative Maintenance and Repair of Electrical Equipment” with Motor City Electric Co., at a cost not to exceed $13,762,051.67 for a duration of three (3) years with two (2) one (1) year renewal options; and authorizes the CEO to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND
GLWA operates many switchgear, transformers, and other electrical power equipment throughout its 42 facilities. The facilities included are nine (9) combined sewer overflow facilities, five (5) water treatment plants, 19 treated water booster stations, nine (9) stormwater and wastewater pumping stations, and the Water Resource Recovery Facility. Each of these facilities includes electrical substations, ranging from one at a small facility to dozens at a large facility. The electrical substations operate low and medium voltage electrical equipment that distributes power to our conveyance and treatment system from utility sources and emergency generators. This equipment requires frequent preventative and predictive maintenance to ensure the reliability of power supply to our facilities for uninterrupted operations.
JUSTIFICATION
GLWA has a large power distribution system that supplies the power to operate the facilities that provide drinking water and wastewater treatment. Each process site has a system of transformers, switchgear and other electrical power equipment that feeds critical equipment necessary for GLWA to achieve its operational goals. This complex system of electrical devices requires specialized maintenance and repair beyond the normal scope of work for GLWA staff. A vendor with specialized knowledge of these systems is required to perform preventative and predictive maintenance to ensure these critical assets are properly maintained to allow continued safe and reliable operation with no interruption in the delivery of GLWA’s services.
FINANCIAL PLAN IMPACT
Maintenance of electrical equipment is anticipated as an on-going component of the financial plan for water and wastewater. The use of this service may vary by year, which may require a budget amendment based on that year’s use. The current FY 2027 budget and five (5) year financial plan was based on previous volumes and rates. The value of the proposed contract exceeds the current financial plan in total. Therefore, budget amendments may be required for this service. First offsetting other positive variances within other contractual services or repairs and maintenance budgets, then from the unallocated reserve.
Funding Source: Operations and Maintenance Budget (5910 and 5960)
Cost Centers: Five Water Treatment Plants (882131-882171)
19 Water Booster Stations (882321-882340)
Wastewater Director (892201)
Combined Sewer Overflow (892270)
Nine Combined Sewer Overflow basins (892271-892279)
Eight Wastewater Pumping Stations (892342-892352)
Expense Types: Contractual Operating Services
Equipment Repairs & Maintenance
Estimated Cost by Year and Related Forecast Variance:
Fiscal Year Amount
FY 2027 Budget (prorated) $ 1,585,875.00
FY 2028 Financial Plan 2,128,500.00
FY 2029 Financial Plan 2,144,200.00
FY 2030 Financial Plan 2,157,600.00
FY 2031 Financial Plan 2,171,100.00
FY 2032 Forecast (prorated) 542,775.00
Total Forecast $10,730,050.00
Maximum Requisitions $13,762,051.67
Forecast Variance (Negative)/Positive ($3,032,001.67)
COMMITTEE REVIEW
This item was presented to the Operations and Resources Committee at its meeting on September 9, 2026.
SHARED SERVICES IMPACT
This item may impact the shared services agreement between GLWA and DWSD.