Title
Contract No. 2102983
SCADA System Professional Services
O&M
Body
Agenda of: November 17, 2022
Item No.: 2022-488
Amount: Three Year Contract $6,894,869.92
First Year Renewal Option 2,171,000.00
Second Year Renewal Option 2,171,000.00
Total Contract $11,236,869.92
TO: The Honorable
Board of Directors
Great Lakes Water Authority
FROM: Suzanne R. Coffey, P.E.
Chief Executive Officer
Great Lakes Water Authority
DATE: October 28, 2022
RE: Contract No. 2102983
SCADA System Professional Services
Vendor: PCI, LLC
MOTION
Upon recommendation of Cheryl Porter, Chief Operating Officer - Water and Field Services, the Board of Directors (Board) of the Great Lakes Water Authority (GLWA), authorizes the Chief Executive Officer (CEO) to enter into Contract No. 2102983 “SCADA System Professional Services” with PCI, LLC, in the amount of $6,894,869.92 for a duration of three (3) years, with two (2) one (1) year renewal options at a cost not to exceed $2,171,000.00 respectively for each renewal year for a total contract amount of $11,236,869.92; and authorizes the CEO to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND
Contract No. PC-713 “Department Wide Instrumentation, Control and Computer Systems Program II,” provided a new Supervisory Control and Data Acquisition (SCADA) system. PC-713 also added several control workstations, and many sensors and control devices to GLWA processes, to enable better monitoring, control, and coordination of GLWA facilities and processes. Contract No. 2102983 will provide Automation Upgrade projects and integrate upgraded systems to the Department-wide Process Control System.
JUSTIFICATION
Over the past decade, GLWA has put forth efforts to innovate and improve its process instrumentation and controls systems to ensure delivery of world class water and wastewater services. GLWA Wholesale Automated Meter Readings (WAMR) system has flow and pressure monitoring sites located at approximately 300 connections to customer systems. GLWA’s long-term plan is to utilize real-time system pressures to optimize pump station automatic controls. Part of this plan requires access to the pressures at the WAMR locations within a station’s service area. This project will insure better operations of the transmission system and reliable pressures to the member partners.
GLWA is also looking to support instrumentation and controls initiatives needed to remain current with the technologies of today. The services requested will include support and assistance to GLWA’s System Control Center to perform instrumentation and control activities on the water transmission and wastewater collection systems. Activities include, but are not limited to, control systems software upgrades, integration of standalone systems to Ovation, Cyber Security Audits, and upgrades of hardware.
FINANCIAL PLAN IMPACT
Summary: The proposed contract with PCI, LLC encompasses Operations & Maintenance expense only. The FY 2023 budget and five-year financial plan was based on the previous contract period. The value of the contract exceeds the current financial plan in total. Potential positive variances of other contractual services as well as the use of this service may vary by year. Sufficient funds will be provided in the Operations & Maintenance (O&M) financial plan for this contract related to contractual professional services.
Funding Source: Operations & Maintenance (O&M) Budget
Cost Center(s): Systems Operations Control (Centralized Services cost center 882301)
Expense Type(s): Contractual Professional Services (617903)
Estimated Cost by Year and Related Estimating Variance: See table below.
Fiscal Year Amount
FY 2023 Budget (Prorated) $1,050,000.00
FY 2024 Financial Plan 1,900,000.00
FY 2025 Financial Plan 1,900,000.00
FY 2026 Financial Plan 1,900,000.00
FY 2027 Financial Plan 1,900,000.00
FY 2028 Financial Plan (Prorated) 950,000.00
Financial Plan Forecast $9,600,000.00
Proposed Contract Amount $11,236,869.92
Variance (positive/(negative)) ($1,636,869.92)
COMMITTEE REVIEW
This item was presented to the Operations and Resources Committee at its meeting on November 9, 2022. The Operations and Resources Committee unanimously recommended that the GLWA Board adopt the resolution as presented.
SHARED SERVICES IMPACT
This item does not impact the shared services agreement between GLWA and DWSD.