Title
Proposed Amendment No. 1
Contract No. 2002350/SCN-0000251
Preventative Maintenance and Repair of Rotork Actuators
O&M
Body
Agenda of: April 22, 2026
Item No.: 2026-124
Amount: Original Contract $2,318,775.00
Proposed Amendment No. 1 0.00
Total Contract Amount $2,318,775.00
TO: The Honorable
Board of Directors
Great Lakes Water Authority
FROM: Suzanne R. Coffey, P.E.
Chief Executive Officer
Great Lakes Water Authority
DATE: March 26, 2026
RE: Proposed Amendment No. 1
Contract No. 2002350/SCN-0000251
Preventative Maintenance and Repair of Rotork Actuators
Vendor: Systems Specialties Company
Status: Amendment/Change Order
MOTION
Upon recommendation of Cheryl Porter, Chief Operating Officer - Water and Field Services, the Board of Directors (Board) of the Great Lakes Water Authority (GLWA), authorizes the Chief Executive Officer (CEO) to enter into Contract No. 2002350/SCN-0000251, Proposed Amendment No. 1, “Preventative Maintenance and Repair of Rotork Actuators” with Systems Specialties Company with no increase in cost for a total cost not to exceed $2,318,775.00 and an increased duration of 180 days for a total duration of 2,006 days; and authorizes the CEO to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND
There are currently 798 actuators installed across GLWA facilities with the number continuing to grow. These actuators play a critical role in maximizing the use of installed automation, ensuring the proper functioning of facilities, and supporting ongoing system optimization efforts. They serve as an integral component of the valves used throughout GLWA’s water treatment and conveyance systems. This contract is for the maintenance and repair of the actuators.
JUSTIFICATION
This contract covers the inspection, preventative maintenance, and repair-as needed-of the Rotork actuators located at GLWA’s water operations facilities, the Water Resource Recovery Facility (WRRF), and the Combined Sewer Overflow (CSO) basins. This Proposed Amendment No. 1 is to extend the contract until a new contract can be awarded.
PROJECT MANAGEMENT STATUS
Original Contract Time 1,826 days (04/15/2021 - 04/14/2026)
Proposed Amendment No. 1 180 days (04/15/2026 - 10/14/2026)
New Contract Time 2,006 days (04/15/2021 - 10/14/2026)
PROJECT ESTIMATE
Original Contract Price $2,318,775.00
Proposed Amendment No. 1 0.00
New Contract Total $2,318,775.00
FINANCIAL PLAN IMPACT
Summary: The contract for maintenance and repair of Rotork Actuators covers both water and wastewater facilities. The current FY 2026 and five-year financial plan was based on previous experience and work performed. The value of the contract exceeds the current financial plan in total. The use of this service varies year by year. Therefore, budget amendments may be required for this project. First offsetting other positive variances within contractual services or repairs and maintenance budgets, then from the unallocated reserve.
Funding Source: Operations and Maintenance budget (5960 and 5910)
Cost Center: Water Director (882101)
Water Treatment Plants - Five Plants (882131-882171)
Field Service Operations (882431)
Wastewater Director (892201)
Combined Sewer Overflow Facilities - Nine facilities (892271-892279)
Expense Type: Contractual Operating Services
Equipment Repairs and Maintenance
Estimated Cost by Year and Related Forecast Variance:
Fiscal Year Amount
FY 2022 Amended Budget $ 231,623.30
FY 2023 Amended Budget 270,106.14
FY 2024 Amended Budget 329,434.25
FY 2025 Amended Budget 323,995.22
FY 2026 Budget 229,400.00
FY 2027 Budget (Prorated) 78,720.83
Total Financial Plan $1,463,279.74
Maximum Requisitions 2,318,775.00
Forecast Variance (Negative)/Positive ($855,495.26)
COMMITTEE REVIEW
This item was presented to the Operations and Resources Committee at its meeting on April 8, 2026.
SHARED SERVICES IMPACT
The proposed procurement of this item will be shared by the GLWA and DWSD as outlined in the Shared Services Agreement OPS-008.