Title
Requisition No. REQ-0000028
Emergency Standby Generators Preventative Maintenance Services
O&M
Body
Agenda of: March 26, 2025
Item No.: 2025-071
Amount: $1,565,900.00
TO: The Honorable
Board of Directors
Great Lakes Water Authority
FROM: Suzanne R. Coffey, P.E.
Chief Executive Officer
Great Lakes Water Authority
DATE: March 3, 2025
RE: Requisition No. REQ-0000028
Emergency Standby Generators Preventative Maintenance Services
Vendor: Preventative Maintenance Technologies, LLC
Status: New Contract/PO
MOTION
Upon recommendation of Cheryl Porter, Chief Operating Officer - Water and Field Services, the Board of Directors (Board) of the Great Lakes Water Authority (GLWA), authorizes the Chief Executive Officer (CEO) to enter into Requisition No. REQ-0000028, “Emergency Standby Generators Preventative Maintenance Services” with Preventative Maintenance Technologies, LLC, at a cost not to exceed $782,950.00 for a duration of two (2) years, with two (2) one (1) year renewal options at a cost not to exceed $391,475.00 for each renewal year, for a total contract amount of $1,565,900.00; and authorizes the CEO to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND
GLWA operates 58 generators between five (5) water treatment plants,11 booster stations, and seven (7) support sites. All GLWA standby generators require annual and semi-annual preventative maintenance service as well as repair services to ensure they operate properly to provide back-up power to their facilities. Annual load bank testing and operational testing of these generators are also desired as part of scheduled preventative maintenance to verify proper operation at regular intervals in accordance with National Fire Protection Agency (NFPA) 110 standard and manufacturer’s recommendations. Annual automatic transfer switch (ATS) and switchgear preventative maintenance are conducted, in addition to annual generator preventative maintenance.
JUSTIFICATION
The purpose of this contract is to provide recurring preventative maintenance of standby generators for GLWA water treatment plants, booster stations, and support sites. The standby generators and their associated equipment need to be reliable to provide electrical service in the event of a power loss originating from the local utility. In addition to preventative maintenance, troubleshooting, repair, and emergency maintenance will be provided as needed. The execution of this contract ensures that all the standby generator equipment remain reliable.
FINANCIAL PLAN IMPACT
Summary: The proposed contract with Preventative Maintenance Technologies, LLC encompasses scheduled preventative maintenance within the Operations & Maintenance Budget. Sufficient funds will be provided in the Operations & Maintenance (O&M) financial plan for this contract.
Funding Source: Operations & Maintenance (O&M) Budget
Cost Center(s): 882131 - Water Works Park Water Plant
882141 - Springwells Water Plant
882151 - Northeast Water Plant
882161 - Southwest Water Plant
882171 - Lake Huron Water Plant
882301 - Systems Operations Control
882431 - Field Service Operations
882324 - West Service Center Pumping Station
882336 - Schoolcraft Pumping Station
882335 - Joy Road Pumping Station
882334 - Wick Road Pumping Station
882330 - Adams Road Pumping Station
882332 - Franklin Road Pumping Station
882329 - North Service Center Pumping Station
892343 - Blue Hill Pumping Station
892347 - Fischer Pumping Station
Expense Type(s): Contractual Operating Services (617900)
Repairs & Maintenance-Equipment (622300)
Estimated Cost by Year and Related Estimating Variance:
Fiscal Year Amount
FY 2025 Budget (Prorated) $ 34,617.00
FY 2026 Financial Plan 415,400.00
FY 2027 Financial Plan 415,900.00
FY 2028 Financial Plan 416,400.00
FY 2029 Financial Plan (Prorated) 382,158.00
Financial Plan Forecast $ 1,664,475.00
Proposed Contract Amount $ 1,565,900.00
Variance (positive/ (negative)) $ 98,575.00
COMMITTEE REVIEW
This item was presented to the Operations and Resources Committee at its meeting on March 12, 2025. The Operations and Resources Committee unanimously recommended that the GLWA Board adopt the resolution as presented.
SHARED SERVICES IMPACT
This item does impact the shared services agreement between GLWA and DWSD.