Title
Proposed Change Order No. 1
Contract No. 2004538
Instrumentation and Control System Replacement at St. Aubin, Seven Mile and Leib Combined Sewer Overflow (CSO) Facilities
CIP# 260619/BCE Score: 95.1
Body
Agenda of: September 25, 2024
Item No.: 2024-287
Amount: Original Contract Price $7,375,000.00
Proposed Change Order No. 1 0.00
New Contract Total $7,375,000.00
TO: The Honorable
Board of Directors
Great Lakes Water Authority
FROM: Suzanne R. Coffey, P.E.
Chief Executive Officer
Great Lakes Water Authority
DATE: August 30, 2024
RE: Proposed Change Order No. 1
Contract No. 2004538
Instrumentation and Control System Replacement at St. Aubin, Seven Mile and Leib Combined Sewer Overflow (CSO) Facilities
Vendor: Burns and McDonnell Michigan, Inc.
MOTION
Upon recommendation of Navid Mehram, Chief Operating Officer - Wastewater Operating Services, the Board of Directors (Board) of the Great Lakes Water Authority (GLWA), authorizes the Chief Executive Officer (CEO) to enter into Contract No. 2004538, Proposed Change Order No. 1, “Instrumentation and Control System Replacement at St. Aubin, Seven Mile, and Leib Combined Sewer Overflow (CSO) Facilities” with Burns and McDonnell Michigan, Inc. with no increase in cost for a total cost not to exceed $7,375,000.00 and an increased duration of 372 days for a total duration of 1,159 days; and authorizes the CEO to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND
On September 29, 2023, GLWA issued the notice to proceed with Contract No. 2004538, to Burns and McDonnell Michigan, Inc. (BMcD). The project is intended to upgrade the Supervisory Control and Data Acquisition (SCADA) systems at St. Aubin, Leib and Seven Mile Combined Sewer Overflow (CSO) Facilities along with select instrumentation. The project also includes upgrades to enterprise-level network equipment that will serve as the backbone for future SCADA improvements to come. The original agreement required substantial completion of the project on April 26, 2024, final completion of the project on September 29, 2024, and closeout of the project by November 23, 2024. BMcD has begun installation and scheduled factory acceptance testing and delivery of control panels and network cabinets, which equates to roughly 40% of the entire project scope.
JUSTIFICATION
Based upon the current status of the project, the project will not achieve the agreed upon final completion milestone. There have been several factors that have contributed to the delay which include, but are not limited to, supply chain issues with the new motor control centers at Seven Mile CSO, delays in equipment selection due to GLWA network standards, and the owner requesting project changes to enhance the project deliverables. Therefore, an extension of 372 days to the contract time of the project to November 30, 2025, at no additional cost is being proposed to allow proper time for completion of this project.
PROJECT MANAGEMENT STATUS
Original Contract Time 787 days (09/29/2022 - 11/23/2024)
Proposed Change Order No. 1 372 days (11/24/2024 - 11/30/2025)
New Contract Time 1,159 days (09/29/2022 - 11/30/2025)
PROJECT ESTIMATE
Original Contract Price $7,735,000.00
Proposed Change Order No. 1 0.00
New Contract Total $7,735,000.00
FINANCIAL PLAN IMPACT
Summary: Sufficient funds are provided in the financial plan for this project.
Funding Source: Wastewater Construction Fund
Cost Center: Wastewater Field Engineering
Expense Type: Construction (5421-892211.000-616900-260619)
Estimated Cost by Year and Related Estimating Variance: See table below.
Original Contract Price $7,375,000.00
Proposed Change Order No. 1 0.00
New Contract Total $7,375,000.00
Amended Financial Plan Estimate $7,375,000.00
Estimating Variance 0.00
This proposed change order is for an extension of time only and there is no substantive financial impact.
COMMITTEE REVIEW
This item was presented to the Operations and Resources Committee at its meeting on September 11, 2024. The Operations and Resources Committee unanimously recommended that the GLWA Board adopt the resolution as presented.
SHARED SERVICES IMPACT
This item does not impact the shared services agreement between GLWA and DWSD.