Title
Proposed Change Order No. 1
Contract No. 2201744
Front Entrance Rehabilitation at the Water Resource Recovery Facility
CIP #260903 / BCE Score: 52.4
Body
Agenda of: August 28, 2024
Item No.: 2024-248
Amount: Original Contract Amount $6,997,000.00
Proposed Change Order No. 1 0.00
Total Contract Amount $6,997,000.00
TO: The Honorable
Board of Directors
Great Lakes Water Authority
FROM: Suzanne R. Coffey, P.E.
Chief Executive Officer
Great Lakes Water Authority
DATE: July 29, 2024
RE: Proposed Change Order No. 1
Contract No. 2201744
Front Entrance Rehabilitation at the Water Resource Recovery Facility
Vendor: Commercial Contracting Corporation
MOTION
Upon recommendation of Navid Mehram, Chief Operating Officer - Wastewater Operating Services, the Board of Directors (Board) of the Great Lakes Water Authority (GLWA), authorizes the Chief Executive Officer (CEO) to enter into Contract No. 2201744, Proposed Change Order No. 1, “Front Entrance Rehabilitation at the Water Resource Recovery Facility” with Commercial Contracting Corporation, with no increase in cost for a total cost not to exceed $6,997,000.00 and an increased duration of 229 days for a total duration of 595 days; and authorizes the CEO to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND
On September 15, 2023, GLWA issued the Notice to Proceed for Contract No. 2201744, to Commercial Contracting Corporation (CCC). The project is intended to transform the appearance of the front entrance area for GLWA’s Water Resource Recovery Facility (WRRF), which was last constructed and updated in 1980. The WRRF is the largest single site wastewater treatment facility in the United States and the front entrance area is the main point of entry to the facility for the vast majority of the five hundred individuals that report to the facility on a regular basis. The project includes upgrade or replacement of the existing guard shack, turnstiles, fencing, parking structure entrance, guest parking, and canopies. Also included will be the repair of the surge basin concrete and installation of new elevated ventilation stack structure. The surge basin protects the WRRF in the event of pumping loss. The surge basin was installed in 1938 and is positioned under a large portion of the front entrance. The original agreement required substantial completion of the project on June 11, 2024, and final completion of the project on September 14, 2024. As of last month, CCC began demolition of the front surface parking lot, continued with modifications to the entrance and exit drives of the parking structure, and completed the surge basin repairs which equates to roughly 21% of the entire project scope.
JUSTIFICATION
Based upon the current status of the project, the agreed upon final completion milestone will not be achieved. There have been several unforeseen conditions including, permit acquisition delays, canopy supplier issues, surge basin work delays, and the need for additional exploratory excavation which have contributed to the delay of the project. Therefore, Wastewater Engineering recommends an extension to the contract time of the project to April 30, 2025, at no additional cost. An assessment of the delays is ongoing, including the accountability of each delay and whether liquidated damages should be assessed in accordance with the contract’s terms, or not.
PROJECT MANAGEMENT STATUS
Original Contract Time 366 days (09/15/2023 - 09/14/2024)
Proposed Change Order No. 1 229 days (09/15/2024 - 05/01/2025)
New Contract Time 595 days (09/15/2023 - 05/01/2025)
PROJECT ESTIMATE
Original Contract Price $ 6,997,000.00
Proposed Change Order No. 1 0.00
New Contract Total $ 6,997,000.00
FINANCIAL PLAN IMPACT
Summary: Sufficient funds are provided in the financial plan for this project.
Funding Source: Wastewater Construction Bond
Cost Center: Sewer Water
Expense Type: Design Build (5421-892211.000-616900-260903)
Estimated Cost by Year and Related Estimating Variance: See table below.
Original Contract Price $6,997,000.00
Proposed Change Order No. 1 00.00
New Contract Total $6,997,000.00
Estimating Variance 00.00
COMMITTEE REVIEW
This item was presented to the Operations and Resources Committee at its meeting on August 14, 2024. The Operations and Resources Committee unanimously recommended that the GLWA Board adopt the resolution as presented.
SHARED SERVICES IMPACT
This item does not impact the shared services agreement between GLWA and DWSD.