Title
Proposed Change Order No. 3
Contract No. 1802775
Park-Merriman Road 24-Inch Water Main
CIP# 122011 / BCE Score: 30.2
Body
Agenda of: October 27, 2021
Item No.: 2021-382
Amount: Original Contract $6,796,714.65
Change Order No. 1 2,093,850.86
Change Order No. 2 273,814.41
Proposed Change Order No. 3 0.00
Total Revised Contract $9,164,379.92
TO: The Honorable
Board of Directors
Great Lakes Water Authority
FROM: Suzanne R. Coffey, P.E
Interim Chief Executive Officer
Great Lakes Water Authority
DATE: October 6, 2021
RE: Proposed Change Order No. 3
Contract No. 1802775
Park-Merriman Road 24-Inch Water Main
Vendor: Salenbien Trucking & Excavating, Inc.
MOTION
Upon recommendation of Cheryl Porter, Chief Operating Officer - Water and Field Services, the Board of Directors (Board) of the Great Lakes Water Authority (GLWA), authorizes the Interim Chief Executive Officer (ICEO) to enter into Contract No. 1802775 Proposed Change Order No. 3 “Park-Merriman Road 24-Inch Water Main” with Salenbien Trucking & Excavating, Inc., with no increase in cost, for a total cost not to exceed $9,164,379.92 and an increased duration of 105 days for a total contract duration of 1,116 days; and authorizes the ICEO to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND
GLWA Contract No. 1802775, Park-Merriman Road 24-inch Water Main, involves the construction of 7,000 linear feet of 24-inch diameter water transmission main. Once completed, this new transmission main will parallel existing single feed main and as a result will provide the necessary redundancy. The Contract was awarded to Salenbien Trucking & Excavating, Inc. and commenced to run on March 11, 2019. The substantial completion date is June 30, 2021, and the Contract final completion date is December 17, 2021. To date, approximately 6,950 linear feet of 24-inch transmission main has been installed. Remaining construction of the main involves one temporary connection and two final connections into existing main. This Work is scheduled to be complete by the end of this year, December 2021. Proposed Change Order No. 3 requests that 105 days be added to final contract completion, respectively. This additional time will allow for contract closeout activities, once the field work is complete.
The start date of this contract was March 11, 2019, and will end if all terms are approved on April 1, 2022.
JUSTIFICATION
The additional time requested in this proposed change order is to allow for enough time for closeout activities, once the field work is complete. Approval of this change order will allow GLWA to close out the contract.
PROJECT MANAGEMENT STATUS
Original Contract Time 730 days
Change Order No. 1 54 days
Change Order No. 2 227 days
Proposed Change Order No. 3 105 days
New Contract Time 1,116 days
PROJECT ESTIMATE
Original Contract Price $6,796,714.65
Change Order No. 1 2,093,850.86
Change Order No. 2 273,814.41
Proposed Change Order No. 3 0.00
New Contract Total $9,164,379.92
FINANCIAL PLAN IMPACT
Summary: Sufficient funds are provided in the financial plan for this project
Funding Source: Water Construction Fund
Cost Center: Field Engineering
Expense Type: Construction (5519-882211.000-616900-122011)
This proposed change order is for an extension of time only. As the proposed final completion date will remain in FY 2022, there is no substantive financial impact.
COMMITTEE REVIEW
This item was presented to the Operations and Resources Committee at its meeting on October 13, 2021. The Operations and Resources Committee unanimously recommended that the GLWA Board adopt the resolution as presented.
SHARED SERVICES IMPACT
This item does not impact the shared services agreement between GLWA and DWSD.