Title
Proposed Amendment No. 3
Contract Nos. 2001492/SCN-0000215 and 2002240/SCN-0000214
Crane Services and Inspections
O&M
Body
Agenda of: February 25, 2026
Item No.: 2026-047
Amount: Original Contract $918,000.00
Amendment No. 1 306,000.00
Amendment No. 2 306,000.00
Proposed Amendment No. 3 228,000.00
Total Contract Amount $1,758,000.00
TO: The Honorable
Board of Directors
Great Lakes Water Authority
FROM: Suzanne R. Coffey, P.E.
Chief Executive Officer
Great Lakes Water Authority
DATE: January 30, 2026
RE: Proposed Amendment No. 3
Contract Nos. 2001492/SCN-0000215 and 2002240/SCN-0000214
Crane Services and Inspections
Vendor: Crane Technologies Group, Inc.
Status: Amendment/Change Order
MOTION
Upon recommendation of Navid Mehram, Chief Operating Officer - Wastewater Operating Services and Cheryl Porter, Chief Operating Officer - Water and Field Services, the Board of Directors (Board) of the Great Lakes Water Authority (GLWA), authorizes the Chief Executive Officer (CEO) to enter into Contract Nos. 2001492/SCN-0000215 and 2002240/SCN-0000214, Proposed Amendment No. 3, “Crane Services and Inspections” with Crane Technologies Group, Inc, with an increased cost of $228,000.00 for a total cost not to exceed $1,758,000.00, and an increased duration of 180 days for a total duration of 2,004 days; and authorizes the CEO to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND
The Great Lakes Water Authority operates 96 overhead cranes throughout our Wastewater and 70 throughout our Water facilities. The overhead cranes make it possible for our team members and contractors to safely move large and heavy equipment within the building that may need to be serviced or replaced. Additionally, GLWA utilizes some of the cranes for operational needs. For example, the Water facilities use a crane to safely remove and add chlorine tanks for disinfection. The Water Resource Recovery Facility operates a clamshell crane for removing grit from the aerated grit tanks for disposal.
Proper inspection and maintenance of these cranes are necessary for maintaining the reliability of our operations and must be documented for regulatory needs in our chlorine safety strategy and in compliance with Michigan Occupational Safety and Health Administration (MIOSHA) requirements. Failure to maintain the overhead cranes may cause injury to personnel and could hinder our operations. Additionally, failure to inspect the equipment with qualified inspectors could result in regulatory violations from the Michigan Department of Environmental, Great Lakes, and Energy or MIOSHA for GLWA.
JUSTIFICATION
The reliability of the cranes throughout the GLWA facilities is necessary to ensure proper operations and maintenance assets in keeping GLWA facilities in compliance. This work is outsourced due to the specialized skills required for technicians to complete the required inspection, preventive maintenance, repairs and testing and certification of the overhead cranes. A request for bids (RFB) for a new enterprise contract is currently in process. However, the new contract will not be completed prior to the end date of the current contracts. The RFB is currently out for bid with responses due early March 2026. Extension of this contract time and funds are necessary for continuity of service until the new contract is awarded.
PROJECT MANAGEMENT STATUS
Original Contract Time 1,094 Days (02/03/2021 - 02/02/2024)
Amendment No. 1 365 Days (02/03/2024 - 02/02/2025)
Amendment No. 2 365 Days (02/03/2025 - 02/03/2026)
Proposed Amendment No. 3 180 Days (02/03/2026 - 08/02/2026)
New Contract Time 2,004 Days (02/03/2021 - 08/02/2026)
PROJECT ESTIMATE
Original Contract Price $918,000.00
Amendment No. 1 306,000.00
Amendment No. 2 306,000.00
Proposed Amendment No. 3 228,000.00
New Contract Total $1,758,000.00
FINANCIAL PLAN IMPACT
Summary: Inspection and repairs of cranes are an ongoing part of the maintenance budget in water and wastewater. The current FY 2026 budget and five-year financial plan was based on previous experience and work performed. The value of the amended contract exceeds the current financial plan in total. Therefore, budget amendments may be required for this contract. First offsetting other positive variances within contractual services or repairs and maintenance budgets, then from the unallocated reserve.
Funding Source: Operations and Maintenance Budget (5960 and 5910)
Cost Center: Water Treatment Plants (882131-882171)
Field Service Operations (882431)
Wastewater Director (892201)
Combined Sewer Overflow (892270)
Expense Type: Contractual Operating Services
Equipment repairs and Maintenance
Estimated Cost by Year and Related Forecast Variance:
Fiscal Year Amount
FY 2021 Amended $79,961.36
FY 2022 Amended $148,869.34
FY 2023 Amended $290,725.73
FY 2024 Amended $265,667.77
FY 2025 Amended $288,012.75
FY 2026 Budget $312,800.00
FY 2027 Financial Plan (prorated) $28,800.00
Total Financial Plan $1,409,836.95
Maximum Requisitions $1,758,000.00
Forecast Variance (Negative)/Positive ($348,163.05)
COMMITTEE REVIEW
This item was presented to the Operations and Resources Committee at its meeting on February 11, 2026. The Operations and Resources Committee unanimously recommended that the GLWA Board adopt the resolution as presented.
SHARED SERVICES IMPACT
This item does not impact the shared services agreement between GLWA and DWSD.