Title
Proposed Change Order No. 1
Contract No. 2203675/SCN-0000228
Conversion of Plumbing Shop to Satellite Warehouse Building 101
CIP #260905/ BCE Score: N/A
Body
Agenda of: February 26, 2025
Item No.: 2025-036
Amount: Original Contract $2,288,107.00
Proposed Change Order No. 1 0.00
Total Contract Amount $2,288,107.00
TO: The Honorable
Board of Directors
Great Lakes Water Authority
FROM: Suzanne R. Coffey, P.E.
Chief Executive Officer
Great Lakes Water Authority
DATE: January 27, 2025
RE: Contract No. 2203675/SCN-0000228
Conversion of Plumbing Shop to Satellite Warehouse Building 101
Vendor: Clark Construction Company
Status: Amendment/Change Order
MOTION
Upon recommendation of Navid Mehram, Chief Operating Officer - Wastewater Operating Services, the Board of Directors (Board) of the Great Lakes Water Authority (GLWA), authorizes the Chief Executive Officer (CEO) to enter into Contract No. 2203675/SCN-0000228, Proposed Change Order No. 1, “Conversion of Plumbing Shop to Satellite Warehouse Building 101” with Clark Construction Company, with no increase in cost for a total cost not to exceed $2,288,107.00 and an increased duration of 182 days for a total duration of 782 days; and authorizes the CEO to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND
On July 10, 2023, GLWA awarded Clark Construction Company (Clark) a Contract for the ‘Conversion of Plumbing Shop to Satellite Warehouse Building 101’ Contract No. 2203675. The Notice to Proceed was issued on July 10, 2023. The purpose of the contract is to rehabilitate the existing Plumbing Shop and surrounding area for GLWA improved storage and contractor laydown space. The contractual Substantial and Final Completion dates are December 31, 2024, and March 01, 2025, respectively.
Based on the current rate of progress, the project will not achieve either of the contract milestones. Final resolution of responsibility for the delay has yet to be determined. Currently, the project is proceeding with roofing works and all subsequent activities, such as but not limited to, siding, gutter system, internal insulation, internal Mechanical, Electrical, & Plumbing (MEP). Other outstanding work includes landscaping and final closeout.
Based on an assessment from the GLWA Project Manager, PMA Consultants, of the remaining work and the latest schedule update received from Clark, it is recommended to extend the contract time without changing the contract milestone dates for Substantial Completion and Final Completion at no additional cost to GLWA.
JUSTIFICATION
The Contract experienced several delays during the course of construction. The primary delay was due to non-compliance with contract specifications for roofing requirements resulting in delaying the roofing submittal approval and all subsequent activities such as, but not limited to, siding, roofing, gutter system, internal insulation, and internal MEP. The net schedule impact for all delays was assessed by PMA Consultants resulting in a revised contract completion. Therefore, it is recommended to extend the contract time. The Contractor chose not to sign Proposed Change Order No. 1, therefore, GLWA is issuing it unilaterally. GLWA reserves its right to assess liquidated damages subject to the schedule delay analysis. To facilitate the completion of the project while resolution of the responsibility and potential associated costs is resolved, additional contract time is required.
PROJECT MANAGEMENT STATUS
Original Contract Time 600 days (07/10/2023 - 03/01/2025)
Proposed Change Order No. 1 182 days (03/02/2025 - 08/31/2025)
New Contract Time 782 days (07/10/2023 - 08/31/2025)
PROJECT ESTIMATE
Original Contract Price $ 2,288,107.00
Proposed Change Order No. 1 0.00
New Contract Total $ 2,288,107.00
FINANCIAL PLAN IMPACT
Summary: Sufficient funds are provided in the financial plan for this project.
Funding Source: Sewer Construction Fund
Cost Center: Wastewater
Expense Type: Construction (5421-892211.000-616900-260905)
Estimated Cost by Year and Related Estimating Variance: See table below.
Original Contract Price $2,288,107.00
Change Order No. 1: 0.00
New Contract Total: $2,288,107.00
Amended Financial Plan Estimate: $2,288,107.00
Estimating Variance: 0.00
Capital Improvement Plan: No Impact, as no additional cost is required.
COMMITTEE REVIEW
This item was presented to the Operations and Resources Committee at its meeting on February 12, 2025. The Operations and Resources Committee unanimously recommended that the GLWA Board adopt the resolution as presented.
SHARED SERVICES IMPACT
This item does not impact the shared services agreement between GLWA and DWSD.