Title
Requisition No. REQ-0003045
Facilities Maintenance, Repair and Operations (MRO) and Industrial Supplies
Body
Agenda of: May 14, 2025
Item No.: 2025-121
Amount: $10,300,000.00
TO: The Honorable
Board of Directors
Great Lakes Water Authority
FROM: Suzanne R. Coffey, P.E.
Chief Executive Officer
Great Lakes Water Authority
DATE: May 14, 2025
RE: Requisition No. REQ-0003045
Facilities Maintenance, Repair and Operations (MRO) and Industrial Supplies
Vendor: W.W. Grainger Inc.
Status: New Contract/PO
MOTION
Upon recommendation of Nicolette Bateson, Chief Financial Officer/Treasurer, the Board of Directors (Board) of the Great Lakes Water Authority (GLWA), authorizes the Chief Executive Officer (CEO) to enter into Requisition No. REQ-0003045, “Facilities Maintenance, Repair and Operations (MRO) and Industrial Supplies” with W.W. Grainger Inc., at a cost not to exceed $10,300,000.00 for a duration of two (2) years with two (2) additional two (2) year renewals; and authorizes the CEO to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND
GLWA utilizes various suppliers for maintenance, repair and operations (MRO) supplies at all its facilities. The State of Michigan has awarded a participating addendum to the master agreement through the National Association of State Purchasing Officials (NASPO ValuePoint) to W.W. Grainger Inc. for maintenance, repair, and operations supplies. Through the cooperative agreement, as a municipal entity of the State of Michigan, GLWA can leverage the participating addendum through its own participating addendum with Grainger. This affords GLWA the buying power of a much larger group providing competitive pricing, access to the full range of Grainger’s products and saves time in bidding as a sole entity.
JUSTIFICATION
GLWA relies on MRO supplies at all its facilities to maintain operations. Grainger has been a reliable vendor for MRO supplies for many years and has distribution facilities near most GLWA properties for quick and easy delivery. This award consolidates purchases into one contract for several categories.
FINANCIAL PLAN IMPACT
Summary: Sufficient funds are provided in the financial plan for this contract.
Funding Source: Operations & Maintenance (O&M)
Cost Center(s): Procurement Director (Administrative Services Cost Center 884121)
Expense Type(s): Operating Supplies (621500)
Estimated Cost by Year and Related Forecast Variance: See table below.
Fiscal Year Amount
FY 2025 Budget (Prorated) $ 858,332.50
FY 2026 Financial Plan $1,716,667.00
FY 2027 Financial Plan $1,716,667.00
FY 2028 Financial Plan $1,716,667.00
FY 2029 Financial Plan $1,716,667.00
FY 2030 Financial Plan $1,716,667.00
FY 2031 Financial Plan (Prorated) $ 858,332.50
Financial Plan Forecast $10,300,000.00
Proposed Contract Amount $10,300,000.00
Variance (positive/ (negative)) $ -
COMMITTEE REVIEW
This item was presented to the Operations and Resources Committee at its meeting on May 14, 2025.
SHARED SERVICES IMPACT
This item does not impact the shared services agreement between GLWA and DWSD.