Title
Requisition No. 2304181/REQ-0000021
Environmental Health and Safety Compliance Services
O&M
Body
Agenda of: January 22, 2025
Item No.: 2024-438
Amount: $2,000,000.00
TO: The Honorable
Board of Directors
Great Lakes Water Authority
FROM: Suzanne R. Coffey, P.E.
Chief Executive Officer
Great Lakes Water Authority
DATE: December 20, 2024
RE: Requisition No. 2304181/REQ-0000021
Environmental Health and Safety Compliance Services
Vendor: NTH Consultants, Ltd.
Status: New Contract/PO
MOTION
Upon recommendation of William M. Wolfson, Deputy Chief Executive Officer, the Board of Directors (Board) of the Great Lakes Water Authority (GLWA), authorizes the Chief Executive Officer (CEO) to enter into Requisition No. 2304181/REQ-0000021, “Environmental Health and Safety Compliance Services” with NTH Consultants, Ltd., at a cost not to exceed $2,000,000.00 for a duration of two (2) years; and authorizes the CEO to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND
GLWA’s Enterprise Risk Management Safety area is committed to continuously improve environmental health and safety at GLWA and to increase environmental/occupational health and safety awareness for all GLWA employees, visitors, contractors and the communities surrounding our facilities.
The current environmental safety contract (Contract No. 2002946) has expired. The contract was for $2 million over two years (average of $1,000,000.00 per year). There were two one-year extensions added to Contract No. 2002946 for time only with no increase in funds. At the end of the contract period, the spend was less than $800,000.00 over the four-year period ($1.2 million favorable variance).
This new contract will offer similar “as-needed” assistance not only for emergency environmental cleanup but also environmental compliance with local, state, and federal regulations. The vendor will provide GLWA with:
• Detailed evaluations and engineer’s estimates for remediations.
• Experienced hazardous materials managers to coordinate and manage those cleanups.
• Environmental assessments of known and suspected contaminated sites.
• Evaluation of the impact of any contaminations on GLWA facilities or operations and recommendations of corrective or preventative measures to undertake.
• Assessment of underground storage tanks (USTs) and above ground storage tanks (ASTs) for compliance with federal and state requirements. UST assessments must be performed by a Certified Professional and Qualified Underground Storage Tank Consulting firm (QUSTC). AST inspections must be performed by an API-653-certified tank inspector who is a licensed Michigan Professional Engineer.
• Air quality consulting services including, but not limited to operating permits and stack testing, regulatory compliance, new site installation permitting, and ambient air and worker safety air quality testing.
JUSTIFICATION
This proposed Contract is to provide environmental-occupational health and safety consulting including response services, waste removal and disposal, and regulatory compliance assistance on an as-needed basis. The Consultant’s response time for any emergency cleanup work shall be immediate and shall not exceed twenty-four (24) hours, depending on the size and seriousness of the incident. Under this contract, the Consultant will assist in performing environmental compliance audits of various GLWA facilities, develop and audit Spill Prevention, Control, and Countermeasures (SPCC) plans, Pollution Incident Prevention (PIP) plans, Process Safety Management (PSM) plans, and Risk Management Plans (RMP). In addition, the Consultant will provide or procure appropriate training by experienced instructors to GLWA personnel to maintain compliance with each plan’s requirements.
FINANCIAL PLAN IMPACT
Summary: Sufficient funds are provided in the financial plan for this project.
Funding Source: Operations & Maintenance (O&M) Budget
Cost Center(s): Enterprise Risk Management and Safety (883401)
Spend Category: Contractual Operating Services
Estimated Cost by Year and Related Forecast Variance: See table below.
Fiscal Year Amount
FY 2025 Budget (Prorated) $ 500,000.00
FY 2026 Financial Plan 1,000,000.00
FY 2027 Financial Plan (Prorated) 500,000.00
Financial Plan Forecast $2,000,000.00
Proposed Contract Amount $2,000,000.00
Variance (positive/ (negative) $ 0.00
COMMITTEE REVIEW
This item was presented to the Operations and Resources Committee at its meeting on January 8, 2025. The Operations and Resources Committee unanimously recommended that the GLWA Board adopt the resolution as presented.
SHARED SERVICES IMPACT
This item does not impact the shared services agreement between GLWA and DWSD.